Assistant Project Manager

Job Title: Assistant Project Manager

Location: Durham, NC (with travel to project sites in NC, SC, GA, FL, and TN)

Reports To: Chief Operating Officer

Employment Type: Full-timeAbout Hubrich Contracting

Hubrich Contracting is a full-service construction and real estate development firm dedicated to the design and delivery of high-performance educational facilities, specializing in K-12 charter schools. With over 43 successful school projects across the Southeast, our team combines deep construction knowledge with real-world experience in education, ensuring every school is built to serve its students and community from day one.Position Summary

We are seeking a detail-oriented Assistant Project Manager to support the execution of charter school construction projects. This role is ideal for a highly organized professional who excels in managing construction documentation and coordinating communication among stakeholders. You'll work directly with the Project Manager to keep projects running smoothly and ensure that all documentation and communication is timely, accurate, and complete..Key Responsibilities

Documentation Management

Maintain and organize all project-related documentation throughout the construction lifecycle.

Manage the processing and tracking of submittals, ensuring timely review and response in coordination with design teams and consultants.

Prepare, log, and track Requests for Information (RFIs), ensuring they are clearly documented and promptly addressed by the appropriate parties.

Distribute and track transmittals, ensuring documents are shared, acknowledged, and archived properly.

Take accurate meeting minutes during project meetings, distribute them to all stakeholders, and follow up on assigned action items.

Project Coordination

Assist in developing and updating project schedules and budgets.

Support the Project Manager in tracking deadlines and deliverables for consultants, vendors, and subcontractors.

Coordinate and schedule project meetings, site visits, and inspections.

Field & Team Support

Perform regular site visits to monitor project progress, quality, and safety compliance.

Support communication between field teams, subcontractors, vendors, and clients.

Ensure all project communication is documented and filed systematically.

Compliance & Quality

Ensure documentation is in compliance with contract requirements and internal standards.

Support quality control by assisting with inspections, punch lists, and close-out procedures.Qualifications

Bachelor's degree in Construction Management, Engineering, Architecture, or a related field.

1-3 years of experience in construction project support or management; education or commercial project experience preferred.

Strong understanding of construction documentation processes including submittals, RFIs, and transmittals.

Proficient in Microsoft Office Suite and construction management platforms

Excellent organizational and time-management skills.

Clear written and verbal communication skills.

Ability to manage multiple priorities in a fast-paced environment.

Team-oriented mindset with a proactive and collaborative attitude.Why Join Hubrich Contracting?

Mission-Driven Work: Help shape learning environments for students and communities across the Southeast.

Career Growth: Gain hands-on experience with seasoned project managers and exposure to all phases of construction.

Supportive Culture: Join a collaborative team that values your input and professional development.

Competitive Package: Receive a competitive salary, benefits, and opportunities for advancement.