Payroll and Benefits Analyst

Job Description

Payroll and Benefits Analyst

Lacombe Campus

Job Announcement

Northshore Technical Community College is accepting applications for a full-time, unclassified position domiciled in Lacombe.

Applications will be accepted until position is filled, with preference being given to those received on or before November 30, 2024.

All applicants are subject to a background check, in accordance with NTCC Policy HR-020, a criminal history check will be conducted on all new hires. NTCC participates in the federal E-Verify system for identification and employment eligibility purposes.

To apply please submit: (1) a letter of application, (2) a resume and (3) official transcript to (for transcript to be considered official, it must be sent directly from the school/college/university to Human Resources) :

Attention: Hiring Manager

Northshore Technical Community College

65556 Centerpoint Boulevard

Lacombe, LA 70445

Telephone number:

Email:

Job Summary:

The Payroll and Benefits Analyst assists with all aspects of payroll processing and the benefits process for NTCC. The incumbent reports directly to the Human Resources Manager and independently or with broad supervision.

QUALIFICATIONS:

Bachelor’s degree in business or related field or Associate degree in business or related field with four years of applicable, related experience.

Two years of work experience in payroll and/or benefits.

Knowledge of state / Federal laws related to employment.

Two years of computer experience with human resources systems, Excel, Word, etc.

Ability to problem-solve, work complex spreadsheets, and multi-task.

RESPONSIBILITIES:

· Assist with the LCTCS centralized bi-weekly payroll process through the Banner system for the college, to include but not limited to, review payroll reports, correct payroll discrepancies, review leave sheets to electronic time sheets, compare payroll reports to prior reports, confirm the payroll ready for final process, maintain payroll documents, etc.

· Act as HR liaison for payroll process and communicate with LCTCS Centralized payroll, the NTCC Human Resources Manager, and campus HR Liaisons for successful completion of bi-weekly payroll.

· Assist with compilation of employee time sheets and review time sheets reports, leave sheets, overtime sheets for completeness and time calculation compliance to FLSA for payroll input.

· Verify information input into the system for all personnel items related to all employees.

· Reconciliation of bi-weekly payroll reports for TRSL and LASERS

· Assist employees with payroll and benefits issues/questions over the phone or by email.

· Communicate with departments regarding payroll schedules, contract due dates, cancelation memo, or other payroll reminders as needed.

· Distribute LCTCS Payroll Memos as requested by LCTCS

· Monitor TRSL account and reconcile as needed

· Assist with annual training and disclosure for state employees to include notification, tracking and reporting.

· Compile and type special or one-time reports, summaries, or replies to inquiries, select relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc.

· Assist with all aspects of the benefits process including enrollment, changes, and entry into the system. Serves as FMLA coordinator for the college.

· Serve on college committees as assigned.

· Other duties as assigned by supervisor.

Required Knowledge, Skills and Abilities:

· Ability to think both critically and creatively

· Strong interpersonal skills

· Excellent written and oral communication, and facilitation skills

· Ability to work independently

· Attention to detail

· Ability to organize and maintain paper and electronic records for efficient retrieval

· Ability to multi-task and coordinate activities to ensure timely delivery of work product

· Proficient in the use of office software including Microsoft Word, Excel, PowerPoint, and Outlook

· Ability to lead, supervise and train team members

Ability to maintain the highest standard of integrity and observe confidentiality.

Ability to establish and maintain good working relationships with coworkers, system office staff, vendors and others in order to meet work goals

Ability to drive own or other vehicle to various locations as needed

KNOWLEDGE is required to perform advanced math and accounting methods; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.

ABILITY is efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.) and Banner. Communicate effectively and appropriately. Maintain confidentiality of records and information. Interact in an effective and appropriate manner with diverse populations, the College community and the public. Detect and correct grammatical and spelling errors in written correspondence. Maintain files accurately, in paper and in software programs. Handle multiple tasks simultaneously. Effectively supervise personnel and complete all associated personnel actions in a timely and accurate manner. Accurately prepare and process records, requisitions and reports. Properly maintain budgetary accounting records. Respond to and work effectively and efficiently in a multi-tasking environment. Must be able to communicate effectively in both written and verbal form. Must have the ability to follow instructions and prepare accurate paperwork. Must maintain confidentiality of work related information and materials. Must establish and maintain effective working relationships. Excellent customer service skills.

Equipment Used: Personal Computer and other equipment associated with a general office environment (copier, telephone, fax, etc.)

Software Used: A variety of word-processing, spreadsheet, database, e-mail, and presentation software. Employee must have basic to intermediate proficiency in the use of Microsoft Office Suite. Experience in Student information systems as well as is preferred.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. May be required to stand, bend, and squat as well.

INTERPERSONAL SKILLS:

Alternative or combined skills in understanding, counseling, and/or influencing people are important in achieving job objectives, causing action, understanding others, or changing behavior; and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.

Exhibit qualities of emotional maturity, genuineness, self-confidence, common sense, judgment, fairness, creativity, discretion, decisiveness, political savvy, diplomacy, tact, resiliency, adaptability, course of convictions and tolerance for ambiguity. Demonstrated behavioral expectations include:

· Unquestioned integrity and trustworthiness

· Commitment to the College’s mission and strategic plan, as well as missions and strategic plans for each campus/site

· Ability to work with cross-functional teams and to foster teamwork.

WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Northshore Technical Community College is an Equal Opportunity Employer

In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, and Section 504 of the Rehabilitation Act of 1973, this Educational Agency upholds the following policy: Northshore Technical Community College campuses assure equal opportunity for all qualified persons without regard to race, religion, sex, national origin, age, handicap, marital status or veteran's status in admission to, participation in, or employment in the program and activities of this system. Each campus welcomes handicapped individuals and has made buildings accessible to them.Company Description

Northshore Technical Community College is committed to providing quality workforce training and transfer opportunities by awarding associate degrees, technical diplomas, and certificates to students seeking a competitive edge in today’s global economy.

Full-time