Aircrew Records Specialist

Job Description

The Aircrew Records Specialist will be responsible for the oversight of the aircrew training records and qualification of the flight crewmembers. This role requires working closely with pilots and GCC personnel.

DUTIES & RESPONSIBILITIES

Maintain an updated and accurate record-keeping system (electronic and physical file management) regarding all crewmembers’ training and qualifications information in accordance with Company procedures.

Monitor and control all crew training and qualification requirements, expiring qualification dates, all licenses, medicals, and any other required documentation, and provide appropriate notification to all relevant departments in the event of an expired event to ensure that no crew member is assigned a duty position in which they are not qualified to hold.

Review all selected flight crew candidate’s documentation, to ensure they meet Company licensing and medical requirements before they start training

Maintain and control records required for company vendor training organizations, instructors and examiners, to ensure that they are legally qualified to carry out their training duties and contract examination duties.

Liaise with the training providers to request required records and supporting documentation to show training compliance of the crewmembers.

Maintain security of records to ensure access, removal, and edits are managed in compliance with the department operating procedures.

Provide monthly and operational reports when requested by department managers and federal agencies to demonstrate crewmember currency and proof of qualification held.

EDUCATION & EXPERIENCE

Associate degree (A. A.) or equivalent from a 2 year college or technical school.

Must have working knowledge of Microsoft Office products and the aptitude to learn customized company software programs.

Experience with filing and documentation organization

REQUIRED SKILLS & QUALIFICATIONS

Must possess the legal ability to work in the United States

Familiarity with core job competencies including, but not limited to, FARs, SOPs, and other resource documents.

Able to work in a fast-paced, team-oriented environment

Strong communication (verbal and written) skills with the ability to self-motivate, handle multiple tasks, meet established targets

Excellent organization skills

Proficiency with Microsoft Office Suite Applications (Excel, Word, Outlook)

Must be results oriented and able to obtain a high level of familiarity quickly

Strong personal and work ethics along with a high level of integrity

Must have the ability to work quickly, calmly, and under pressure.

PHYSICAL REQUIREMENTS

Physical demands may require a considerable amount of time sitting and typing/keyboarding using a computer (i.e., keyboard, mouse, and monitor) along with various office equipment

Physical demands may include walking, carrying, reaching, standing, and stooping

May require occasional lifting/lowering, pushing, or pulling up to 25 pounds

Full-time