Bookkeeper & Payroll Specialist

Job Description

Bookkeeper & Payroll Specialist

Location: Must reside within 30 miles of Kennesaw, GA

Reports To: CFO

Pay Range: 65K - 83K Compensation ranges based on experienceAbout Creative Solar USA

Founded in 2008, Creative Solar USA, headquartered in Kennesaw, Georgia, is a leading provider of innovative solar energy solutions, dedicated to empowering communities with clean, sustainable energy. Since our founding, we've been committed to delivering high-quality solar installations and exceptional customer service, helping homeowners and businesses reduce their environmental impact and energy costs. Our passionate team thrives in a collaborative, forward-thinking environment, driven by a mission to create a brighter, greener future. Join us in shaping the renewable energy landscape.Job Summary

The Bookkeeper & Payroll Specialist manages essential bookkeeping and payroll functions, ensuring accurate financial records and timely payroll processing. This hybrid role involves handling accounts payable/receivable, reconciling accounts, and assisting with payroll-related administrative tasks. The position requires meticulous attention to detail and compliance with financial and payroll regulations.Duties/Responsibilities

Process payroll accurately and on time using payroll software (e.g., Paychex), including verifying employee hours, deductions, and benefits.

Maintain and reconcile general ledger entries, accounts payable (AP), and accounts receivable (AR) transactions.

Verify and process vendor payments, ensuring proper documentation, federal ID verification, and resolution of discrepancies.

Reconcile monthly financial statements, expense reports, and bank accounts, identifying and correcting discrepancies.

Prepare weekly financial reports, including cash flow and expense summaries.

Monitor cash accounts, record daily transactions, and manage petty cash distribution.

Assist with tax document preparation and ensure compliance with state and local tax regulations, including sales tax reporting.

Support HR by managing payroll-related onboarding (e.g., setting up new hires in HRIS, processing I-9s, updating Georgia New Hire website) and termination processes.

Maintain organized and confidential financial and payroll records for audits and reporting.

Update employee status changes (e.g., pay, benefits) in HRIS and file personnel change forms.

Perform clerical tasks such as data entry, filing, and responding to vendor inquiries.

Assist with budget updates and special financial projects as assigned.

Perform other related duties as assigned.Required Skills/Abilities

Excellent verbal and written communication skills.

Strong interpersonal and customer service skills.

Exceptional organizational skills with a keen attention to detail.

Proven ability to manage time effectively and meet deadlines.

Strong analytical and problem-solving skills.

High level of reliability and ability to maintain confidentiality with sensitive financial and employee data.

Proficient in Microsoft Office Suite and comfortable learning accounting/payroll software (e.g., Paychex (or comparable) and Quickbooks preferred).

Knowledge of basic accounting principles, payroll regulations, and HR administrative processes.Education and Experience

High School Diploma or GED required.

Associate's or Bachelor's degree in accounting, finance, business, or a related field preferred.

At least three years of experience in bookkeeping, payroll processing, or accounts payable/receivable required.

Experience with Jobnimbus or Trello (or similar CRM), Paychex (or similar software), Quickbooks, or HRIS systems preferred.

Certified Accounts Payable Professional (CAPP) or PHR certification is a plus.Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Job Posted by ApplicantPro

Full-time

Hybrid remote