Part-Time Administrative Support Assistant - Office of the World

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Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Office of the World Campus Associate Vice President of Online Education Enrollment Strategy is seeking an energetic and highly organized Part-Time Administrative Support Assistant to join our team. This remote position plays a key role in supporting Enrollment Management Services (EMS), providing both regular administrative assistance and backup support during staff absences, vacations, or high-volume periods. Occasional in-person attendance at our University Park, Pennsylvania office may be required.

Key Responsibilities:

Schedule and coordinate meetings, events, and special initiatives

Prepare agendas and take notes for monthly meetings

Manage conference room, workspace, and student computer reservations

Assist with employee travel arrangements and reconciliations

Maintain digital platforms including listservs, SharePoint, Teams, and Yammer

Team Responsibilities:

Attend EMS Administrative Support Team meetings and trainings

Support EMS-wide events and business literacy initiatives

Assist with onboarding and offboarding of employees

Provide support for EMS search committees or special projects

Offer backup support to other EMS administrative staff as needed

Ideal Candidate Qualifications:

Positive attitude and strong attention to detail

Ability to work both independently and collaboratively

Experience with Microsoft Office preferred (training for university systems will be provided)

Work Schedule:

This position is 24 hours per week, ideally covering Monday through Thursday between 9:00 AM and 3:00 PM. Some flexibility is available based on candidate preferences.

BACKGROUND CHECKS/CLEARANCES

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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