Administrative Assistant

Job Description

We are looking for a reliable and detail-oriented Administrative Assistant to join our HVAC company based in Farmingdale, NY. In this role, you will perform a variety of administrative and receptionist duties to ensure smooth office operations. The ideal candidate will be responsible for answering phones, greeting visitors, managing paperwork, and providing general office support. You will play a crucial role in maintaining the day-to-day operations of the office and ensuring a positive and efficient work environment.

The position is paying up to $70K and the company would like to hire ASAP!

Key Responsibilities:

Receptionist Duties:

Greet visitors, clients, and vendors in a professional and friendly manner.

Answer and direct phone calls, take messages, and respond to inquiries.

Manage incoming and outgoing mail and packages.

Maintain a tidy and organized front desk area.

Administrative Support:

Assist with miscellaneous paperwork and document management.

Organize and file important company documents and records.

Prepare and distribute reports, memos, and other office communications.

Help with scheduling meetings and appointments.

Assist in maintaining office supplies and placing orders as needed.

Perform general clerical duties, such as photocopying, scanning, and data entry.

Miscellaneous Duties:

Support other departments with administrative tasks as required.

Assist with coordinating office events and company functions.

Handle special projects or tasks as assigned by management.

Requirements:

Proven experience as an administrative assistant, receptionist, or similar role.

Excellent communication and interpersonal skills.

Strong organizational skills and attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Ability to multitask and prioritize in a fast-paced environment.

Professional phone etiquette and a customer service-oriented attitude.

Ability to maintain confidentiality and manage sensitive information.

High school diploma or equivalent required; additional qualifications or experience in office administration is a plus.

What We Offer:

Competitive salary and benefits package.

A positive and supportive work environment.

Opportunities for growth and development within the company.

The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

Full-time