Document Control Specialist

Job Description

Salary: $62,400 - $83,200 DOE

About mcfa:

We are a professional services firm in the Architecture/Engineering/Construction (AEC) industry serving public and private sector clients in the Mid-Atlantic region. Our services include Strategy, Planning, Program Management & Construction Management. Our goal is to help every employee design a fulfilling career through aligning their individual passions/skills with the vision of the organization. Our mission is "Inspiring People and Places through Project Leadership and Project Development".

How you'll get to contribute:

We are currently seeking an experienced Document Control Specialist to join our growing Transportation and Infrastructure Division.The ideal candidate will be responsible for maintaining a controlled system of incoming and outgoing correspondence and documentation and must have the ability to understand workflow processes and create tracking and controls to support. This role may support multiple projects and may require limited travel for project-related meetings. This role is located at Newark Liberty International Airport and will be required to be on-site 5 days a week.

mcfa Core Values (LEADS):

Love (each other, mission, work)

Entrepreneurial (spirit of innovation)

Accountability (to ourselves, our clients, each other)

Delight (customers and teammates)

Stretch (individual and collective growth mindset)

What you'll get to do:

Managing and maintaining the document control systems for multiple projects.

Process project documents and maintain document control files in accordance with project document control procedures.

Occasional travel to attend project meetings.

Collecting, recording, distributing, and managing meeting notes, agendas, and supporting documentation.

Monitor emails and incoming documents for submittal and transmittal.

Host Bluebeam sessions for project team edits.

Interface with project personnel and clients and work effectively in a multi-discipline team environment.

Ensure project document control standards and issued documentation meets the contract requirements.

Maintain files for original contract plans and as-built drawings, including supplementary drawings and reference documents.

Conducts research as required to update and maintain records.

Prepare transmittals, distribute documents, and retrieve documents in electronic format.

Assist the Document Control Lead, Project Controls Managers, and Project Team in all matters relative to project documents and the control and distribution of documents.

Scanning, indexing, linking, electronic filing and distribution of documents in Bluebeam Revu, SharePoint or other Project Management Information Systems (PMIS).

Gather, log, and distribute correspondence, technical submittals, field memos, drawing logs, project reports and photos, Requests for Information, and contract plans, specifications and change documents.

Responsible for proper handling, storage, and distribution of protected information.

Editing/proofing and document production for project deliverables, as needed.

Filing, formatting, printing, binding, and labeling documents, if needed.

Who you are:

Minimum 3 years of experience in Document Control.

e-Builder experience on large development projects is required.

Understanding of Port Authority of New York and New Jersey (PANYNJ) policy and procedures.

Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint required.

Construction Management or Engineering Degree preferred.

Proficiency in Microsoft Office Suite.

Experience with engineering, architectural, design and construction documents (i.e., plans, drawings, technical specifications, environmental documentation, etc.)

Ability to multitask and communicate status and progress effectively.

Ability to collaborate effectively with diverse teams.

Strong communication, organizational and time management skills.

Self-directed with the ability to work under pressure to meet deadlines.

Attentive to details; able to prioritize and multitask; proactive.

What's in it for you:

Annual Paid Time Off:

Sick Leave: 5 Days (40 Hours)

Vacation: 15 Days (120 Hours)

Holidays: 11 Federal Holidays (88 Hours) observed in accordance withmcfa's Holiday Schedule

"mcfa way" Bonus Program:

Following your first full quarter worked, you will qualify for a profit-share bonus that is distributed at the end of each quarter if company targets are hit.

Incoming Growth Units: 10

Growth Unit allotment may increase over time.

Healthcare & Insurance:

Eligible to participate inmcfas family medical, dental and vision coverage; plan access begins on the first day of employment.

mcfacontributes up to 75% shared cost, not to exceed $700 per month.

Companypaid life insurance plan (up to $100,000 per employee).

Company paid short-term and long-term disability insurance.

Retirement

You are eligible to participate in Company retirement plan (401k) on first day of employment withmcfa.

mcfais an Equal Employment Opportunity Employer.mcfadoes not discriminate against any applicant or employee with regard to hiring, tenure of employment, promotion, transfer, selection for training, or any other terms or conditions of employment because of race, color, religion, sex, age, sexual orientation, disability, gender identity or national origin, status as a Vietnam-era or special disabled veteran in accordance with applicable federal law, or on any ground protected by state or local law in each area in whichmcfamaintains facilities.

#ZRCompany Description

Company Overview: We are an entrepreneurial firm focused on strategic planning, project development, program management, and construction management. We are a dedicated team of professionals, committed to delivering innovative solutions to our clients by inspiring people and places. We believe that our approach to grow, empower, and deploy Project Leadership is our differentiator in the client and talent marketplace. We have been steadily growing and establishing ourselves as an entrepreneurial leader in the industry. As we continue to expand, we are seeking a highly capable and experienced Director of Construction Management to join our senior leadership team and play a crucial role in directing our construction project and program success.

Our core values drive how we hire, fire, train, incentivize and reward. They steer our company’s growth and serve as the common ground we seek in professional relationships with our clients and team members. mcfa core values: Extreme Ownership, Intentional Creativity, Fun, Teamwork, White-Glove Customer Experience, Growth-focused, Entrepreneurial Spirit.

Full-time