Accounts Payable Specialist

Job Description

Description:

Essential Functions

An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.

Proficient with Google Suite applications including Gmail, Docs and Sheets

Communicate effectively in person or by using telecommunications with our clients and fellow co-workers and generally enjoy working with a diverse clientele

Strong interpersonal, written and verbal communication skills required

Ability to multitask and work autonomously within established procedures and practices with limited supervision, set priorities, meet deadlines, work under pressure and adjust to change.

Strong decision-making, organizational and problem-solving skills

Accurately process A/P Invoices and vendor payments on a daily basis

Conduct file integration between systems on a daily basis

Review invoices for accuracy and necessity (avoids double payments)

Determine best method of payment considering a number of factors

Process payments via check, online payment and ACH

Apply fundamental accounting theories and concepts to support the Accounts Payable process

Read ledgers to follow transactions

General ledger entries

Assist with the setup and maintenance of new and existing payable accounts

Monitor available bank balances when processing payments to avoid overdrafts

Assist with the monthly Accounts Payable close and accrual process

Navigate and use online bill payments through bank

Review and facilitate automatic payment requests

Cancel automatic payments when necessary

Ensure appropriate administrative charges are assessed when applicable

Monitor Petty Cash disbursements and match incoming receipts to code appropriately

Monitor and ensure W9 and COI collection for all payable accounts

Perform other duties as assignedRequirements:

Education and Training:

High School Diploma

2-5 years related experience; or equivalent combination of education and experience

Adaptability:

Adapts to changing work demands.

Stays focused on own work when faced with challenges and/or difficulties.

Stays open to and learns from feedback.

Physical Activities

The following physical activities are necessary to perform one or more of the essential functions of this position.

Moves, lifts, carries supplies weighing less than 20 pounds without assistance.

Creates documents, reports, etc. using a writing instrument or computer.

Ability to enter and locate information on a computer.

Visually verifies and/or reads information.

Sits for an extended period of time.

Must be physically present in the office as the needs of the business dictates.

Full-time