Special Events Setup Associate

Job Description

Job Title: Special Events Setup Associate

Department: Security and Special Operations

Reports to: Team Lead Officer

Status: Part-Time, Non-Exempt/Hourly Staff, Non-Benefited

SUMMARY

The primary responsibility of this position is to set up and arrange event spaces according to event specifications and ensure the cleanliness and tidiness of the area before and after events. This role requires attention to detail, a strong work ethic, and the ability to work efficiently, both independently and as part of a team.

MISSION AND COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND BELONGING

The Webb Schools are committed to fostering an inclusive school community characterized by openness, acceptance, and empathy, where all members are valued, respected, and supported. Our community is strengthened by the diverse views, beliefs, backgrounds, and experiences of our students, faculty, staff, and alumni. Embracing diversity in all its many forms is essential to our mission: in particular, our call to provide an exemplary learning community that nurtures future leaders who will act with honor and moral courage and serve with a generous spirit. For more on our values and commitment to DEI initiatives, click here.

RELATIONSHIPS

The Special Events Setup Associate reports to the Team Lead Officer. This position interacts with administrators, faculty, staff, students, visitors, and vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES - Must be able to successfully perform all the following duties and other duties as assigned.

Provide set-ups (to include but not limited to tables, chairs, podiums, sound systems, etc.) in support of day-to-day campus activities and special events (some are one-time, and some are recurring).

Ensure all event spaces are arranged according to the specifications provided.

Handle and transport event equipment safely and efficiently.

Dismantle and store all event equipment including but not limited to tables, chairs, podiums, sound systems, etc. following each event.

Assist in performing traffic and parking control, assist the landscape crew in performing their duties (mowing, trimming, clearing streets, picking up litter, etc.), assist the custodial crew in clean-up, assisting the facilities maintenance crew by digging trenches, moving large items, and providing other general support for the campus community.

Assist with the layout/marking of athletic fields and setting up athletic equipment such as goals, bases, nets, etc.

Safely operate and drive pick-ups and golf carts.

Must complete and successfully pass the Webb School driver training course. After passing the driver training, help with the transportation of Webb Students as needed.

Perform other duties as assigned.

PROFESSIONAL QUALITIES OF WEBB FACULTY & STAFF

Contributes to the delivery of the mission, vision, and values of the school community.

Demonstrates inclusive and equitable practices to ensure that all members of the community

feel a sense of belonging.

Follows community policies and procedures and models positive behavior.

Works effectively as a team member and develops professional and productive relationships with colleagues.

Understands boundaries and embraces responsibility for the care of students in loco parentis.

Promotes a trust-based community by keeping appropriate confidences.

Manages time effectively and meets deadlines and commitments.

Communicates and responds to all school communications in a timely manner.

Exhibits flexibility and adaptability to change as needed.

QUALIFICATIONS AND SKILLS REQUIRED

A high school education or equivalent is required. Six months experience in a similar position is preferred but not required.

OTHER SKILLS

Must be able to effectively communicate with campus staff, faculty, students, and visitors.

OTHER REQUIREMENTS

Must have a current California driver’s license with an acceptable motor vehicle record. A criminal background check must be successfully completed before employment can begin. A current Guard Card is preferred. A criminal background check must be successfully completed before employment can begin. Flexibility to work varied hours, including evenings, weekends, and holidays, based on event schedules.

PHYSICAL REQUIREMENTS

The physical requirements of this position are those needed to successfully fulfill the job duties and responsibilities articulated above. Walking, squatting, sitting, driving, and bending/stooping are all essential to this position. Must be able to carry, push, lift, and pull up to 50 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

COMPENSATION PHILOSOPHY

Anticipated pay range: $18.00/Hour

The Webb Schools offer competitive compensation. In setting position ranges, Webb reviews numerous factors including industry data from NAIS, CAIS, NBOA, and other market data.

The Webb Schools are an Equal Employment Opportunity Employer. We are committed to providing equal employment opportunities and do not discriminate based on perceived or actual race, color, national or ethnic origin, religion, sex, pregnancy (or any related conditions), age, marital status, military or veteran status, medical condition, gender/identity/expression, sexual orientation, or any other characteristic protected by state or federal law.

Part-time