Office Manager at Boutique, AI-focused Private Equity Firm

Our client, a boutique private equity firm located in Midtown is looking for an Office Manager to oversee and provide support to the entire office. This person will ideally be out of another PE firm and have experience juggling multiple tasks and shifting priorities. This person must have a calm demeanor and ability to handle stressful situations. An approachable demeanor is a must!

RESPONSIBILITIES

Oversee the day-to-day operations of the office, ensuring it runs smoothly and efficiently

Serve as the primary liaison with vendors, addressing and resolving any service issues

Manage vendor contracts, including negotiation and ongoing relationship maintenance

Maintain inventory levels and handle procurement of pantry and office supplies

Collaborate with IT support to ensure office technology needs are met and maintained

Manage onboarding including preparing workstations and equipment

Oversee PTO for administrative team

Provide administrative support to executives or partners, such as calendar management, travel booking, and expense reporting

Coordinate investor or client visits, ensuring a polished, professional experience

REQUIREMENTS

Proven ability to juggle multiple responsibilities effectively, both independently and as part of a team

Composed and professional under pressure, especially when managing tight deadlines or shifting priorities

Detail-oriented and highly organized, with a knack for efficiently managing concurrent short-term projects

Strong interest in maintaining structured systems and improving office processes

Personable, approachable, and enthusiastic about working in a collaborative team environment SALARY

Up to $125K base + discretionary bonus

HOURS

8:30am-5:30pm + flexibility for OT as needed

5x a week in-person

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