Administration Assistant - Entry Level

Job Description

Administrative Support Specialist

Location: Reynoldsburg, OH

Schedule: M - F: 8 - 5

Pay Rate: $15.00

Job Summary:

We are seeking an Administrative Support Specialist to join our team. This role is essential to supporting day-to-day operations related to patient communications, demographic data accuracy, and clinical documentation workflows. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

Follow up on returned mail and update the provider contact list.

Print PatientCare letters and prepare them for mailing.

Review and re-send failed faxes logged in RightFax.

Contact hospital NBS (Newborn Screening) coordinators to request missing demographic information.

Enter demographic data for Religious Objection or Missed NBS reports.

Monitor and close inconclusive cases upon receiving repeat screenings or corrected demographic data.

Send physician requests for test results.

Additional Duties:

Perform a variety of administrative tasks, such as:

Responding to correspondence and inquiries.

Preparing and summarizing reports.

Monitoring budgets and maintaining fiscal records.

Scheduling and coordinating meetings or travel.

Maintaining confidential records and calendars.

Leading and coordinating the work of junior staff when required.

Perform secretarial and clerical functions including:

Handling sensitive phone calls.

Managing office supply inventory and mail distribution.

Preparing payroll/timekeeping documentation.

Supporting data entry, document preparation, and file management.

Qualifications:

Minimum Requirements:

Completion of associate core coursework in Secretarial Science or Business Office Applications from an accredited career school or community college.

At least 12 months of experience in a secretarial or administrative professional role.

Preferred Skills:

Proficiency in Microsoft Office Suite and common business applications.

Strong written and verbal communication skills.

Ability to handle confidential information with discretion.

Experience with RightFax and handling medical/clinical documentation is a plus.

Familiarity with records management, government processes, or healthcare environments.

Key Attributes:

Organized and detail-oriented

Comfortable handling sensitive information

Able to work independently and as part of a team

Strong interpersonal and problem-solving skills

If you are interested, please contact Chin Yang at A-Line Staffing.

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Full-time