Operations Admin

Lime Media is looking for a sharp, detail-obsessed, and technically savvy Production Operations Admin to support the critical behind-the-scenes coordination of our fast-moving business. This role is ideal for someone early in their career who is passionate about operations, project systems, and keeping teams aligned and informed.

You’ll play a key part in maintaining data accuracy in tools like Jira and Salesforce, attending meetings, capturing key decisions, and helping keep production projects on track. If you’re detail-oriented, confident with Excel, and eager to learn and grow in a technical, high-output environment—this role could be a great fit.

DUTIES/RESPONSIBILITIES:

Data Entry & Project Tracking

Accurately enter and update production project data in Jira and Salesforce, including breaking down work orders for fabrication.

Maintain real-time visibility of project status across the shop through clean, consistent data entry.

Meeting Support & Documentation

Attend daily and weekly production meetings, taking detailed notes that clearly document next steps, owners, and decisions.

Distribute summaries and keep documentation organized and accessible to the team.

Status Reporting & Follow-Up

Assist in preparing daily project status updates for internal stakeholders.

Follow up with team members to ensure open tasks are completed and timelines are met.

Systems Organization & Improvement

Help keep digital records and documentation organized across systems and shared drives.

Spot inefficiencies or tracking gaps and offer suggestions to make things run smoother.

KEY PERFORMANCE INDICATORS (KPIS)

Administrative Excellence – Self-starter who shows understanding of the importance of timeliness, logistics, and accuracy.

Obsessive About Details – Organization is an essential ingredient in our success. The details give our internal teams the ability to make timely decisions with confidence, and pivot when necessary.

Communication - Confident communicator with the ability to work through ambiguous circumstances with flexibility and poise, and welcomes and gives timely feedback.

Technical Confidence - Become a go-to resource for systems and reporting for project tracking and documentation.

REQUIRED SKILLS AND ABILITIES

High attention to detail with a systems mindset for tracking and documentation.

Maintain high accuracy and maintenance within Lime’s systems of record.

Strong initiative and follow-up with others so don’t let things fall through the cracks.

Comfortable learning and using tools like Jira, Salesforce, or project management platforms.

Communicate clearly and aren’t afraid to speak up, ask questions, or double-check assumptions.

Enjoy working on a team and following through on small details that make a big difference.

Are curious and motivated to learn new systems and improve how work gets done.

EDUCATION & EXPERIENCE

High school diploma or equivalent required.

Associate’s or Bachelor’s degree in Business, Operations, Project Management, or related field preferred but not required.

1-2 years of administrative, operations, or project support experience.

Familiarity with workflow systems like Jira, Salesforce, Asana, or Trello.

Solid Excel skills (can build basic formulas, use filters, sort, create tables or simple charts).

Bonus: Experience in a production, fabrication, or operations environment.

Bonus: Experience with shared drive organization or digital file management systems.