Full-Time & Part-Time Admin and Customer Support

Position Summary

The A/P Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable account records/ invoices for Company’s various clients and vendors. Performs payroll functions for the Manager to ensure employees are paid in an accurate and timely manner.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Processing daily Accounts Payable (A/P) statements/reports with computer programs(Quickbooks Desktop & Appfolio)

Receiving and verifying invoices and requisitions for goods and services

Data-entering invoices for payment

Processing backup reports after data entry

Managing weekly checks and recording all checks into computerized software programs

Preparing vendor checks for mailing and listing all vendor checks in a log tracking book

Preparing manual checks as and when required

Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)

Establishing and maintaining confidential employee files and employer/business files

Calculating specific compensation rates for benefits and/or salaries (if applicable)

Verifying employee pay amounts for hours of work, deductions, etc. (if applicable)

Verifying coding and obtaining signatures for specific forms and records

Maintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronically

Recording administrative and office expenses in computerized programs

Producing and preparing daily, weekly, monthly financial statements/reports for Manager

Verifying transactions comply with financial policies and procedures established by the Company

Upholding professionalism by providing courteous customer service to visitors, clients, and vendors

Performing other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

High school diploma or G.E.D. equivalent required

Two or more years Accounts Payable (A/P) and/or payroll experience required

Equivalent combination of education and/or experience will be considered

General understanding of accounting practices and principles

Experience with Quickbooks(required) and Appfolio(preferred but will train)

Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook)

Excellent computer skills using 10-Key by touch and ability to type 40 WPM

Must possess proficient ability to communicate in English in oral and written format

Ability to apply discretion and trust with confidential material

Ability to maintain a high level of accuracy in preparing and entering financial data

Ability to effectively apply analytical and problem solving skills

Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.