Construction Project Administrator Assistant

Job Description

Project Administrator Job Purpose: Plays a vital role within the Project Team and the overall purpose of the Project Administrator is to reduce the workload and/or to support the Project Manager with specialist knowledge in project administration and procurement documentation.

Project Administrator Job Description:

Assists Project/Program Manager with administrative functions to increase the time available for executive level responsibilities.

Responsible for tracking and monitoring all functions under the supervision of the Project / Program Manage

Track and oversee expenses incurred on each project to include labor.

Sets up, develops, and manipulates spreadsheets to assist the PM with budget tracking, administrative, and financial aspects of projects under PM's oversight.

Prepares Work Authorization forms for new contracts, modifications, and job closures.

Reviews invoices for consistency with contract requirements and rates

Assists in preparing contracts with clients and subconsultants, as well as contract modifications, etc.

Organize, participate, record, and distribute minutes in meetings as directed by the PM.

Responsible for special projects as assigned by the PM.

Responsible for periodic (weekly, monthly, etc.) reports as assigned by the PM.

Follow-up and reports on accounts receivable, as well as unbilled issues.

Assists in reviews of contracts and preparation of Management Approval (MAR) forms.

Interacts directly with PM, clients, and sub-consultants.

Performs routine tasks without substantial supervision.

Consults with PM concerning unusual problems and developments.

Assists with other project and contract administration staff the responsibilities of this position include but are not limited to those listed above.

Skills/Qualifications

Minimum College graduate degree in business or accounting related field

Experience working in an administrative related role at a Construction company

Must be proficient in QuickBooks

High level of proficiency in all MS Office products, especially Excel and Word

Familiarity with client-specific contractual requirements

Understanding of contract terms, accounting principles and budget tracking

Good problem solving, organizational, people, math, and accounting skills.

Prior experience in budget reconciliation and financial analysis

Experience in corporate communications (to include report preparation, formatting, and delivery)

Able to work independently and self-supervised.

Deadline oriented

Employee-to-employee interaction and fact finding.

EXPERIENCE IS A MUST