Accounts Payable Specialist - Contractor

Job Description

Salary: $25-$30 per hour

B Legal Support is a trusted leader in the legal services industry, providing exceptional operational and administrative support to law firms and legal teams. We are currently seeking a detail-oriented and experienced Accounts Payable Specialist to join our dynamic team. This is an excellent opportunity for a finance professional with a strong understanding of legal accounting practices and a commitment to accuracy, efficiency, and compliance. If you have a background in accounts payable and thrive in a fast-paced, deadline-driven environment, we invite you to apply and support our mission of operational excellence in the legal field.

As a Contract Accounts Payable Specialist, you will provide essential support to the accounting department by processing vendor payments, maintaining accurate financial records, and ensuring timely and compliant disbursements for case-related and operational expenses. This is an on-site position based at our Redlands, CA office.

Scope of Work and Responsibilities:

Review, process, and manage vendor invoices and payment requests for legal and operational expenses.

Verify supporting documentation, confirm expense authorization, and route for proper approval.

Record financial transactions accurately using QuickBooks or other firm-approved accounting software.

Process payments related to court filings, expert witnesses, medical records, and case-related disbursements.

Prepare and maintain accurate reconciliation of accounts payable ledgers, vendor accounts, and trust account (IOLTA) distributions.

Assist in compiling AP data for internal financial reports, audits, and budget forecasting.

Ensure compliance with all applicable financial policies, procedures, and tax regulations, including 1099 reporting.

Collaborate with legal and finance teams to ensure case cost allocations and reimbursements are properly tracked.

Perform cash management support and assist with daily financial transactions.

Respond to vendor inquiries in a professional and timely manner.

Complete additional project-based accounting tasks as assigned.

Required Skills and Abilities:

3+ years of experience in accounts payable, preferably within a legal, professional services, or high-volume AP environment.

Proficiency with QuickBooks, Excel, and cloud-based financial systems.

Strong understanding of accounts payable processes, expense coding, and reconciliation practices.

Familiarity with legal accounting standards, especially trust accounting (IOLTA), is highly preferred.

Ability to work independently with minimal supervision and meet deadlines.

Excellent organizational skills and attention to detail.

Preferred Qualifications:

Prior experience working as an accounting contractor or freelancer.

Experience with Filevine or other legal case management platforms.

Knowledge of GAAP and applicable tax laws relating to vendor payments and contractor compliance.

Contract Terms:

Hourly Rate: $25 $30 per hour (commensurate with experience)

Location: On-site at our Redlands, CA office

Contract Length: Initial 3-month term with potential for extension

Classification: 1099 Independent Contractor

Contractor will not be entitled to employee benefits or tax withholdings and is responsible for managing their own tax obligations and insurance coverage.

Equal Opportunity Statement:

DB Legal Support provides equal employment opportunities to all employees and applicants and prohibits discrimination or harassment of any kind. We are committed to a workplace free from discrimination based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.