Assistant Project Manager

Job Description

JOB SUMMARY

The Assistant Project Manager (APM) assumes accountability for accurately and punctually managing project documentation. The APM is a clear communicator who informs the Superintendent of critical issues that impact the execution of the Work. As the supervisor of the engineering team, they manage performance, delegate tasks, and monitor progress of the team to ensure successful project completion. Client advocacy for both internal and external customers should be clearly demonstrated in the Assistant Project Manager’s approach, communications, work product, and results.

JOB SCOPE & ESSENTIAL FUNCTIONS

Primary Accountabilities

Ensure safety, quality, and contractual risk management through use of the Project Risk Profile

Accurately and punctually report status on RFIs, change management logs, 3-week schedules, quality program, submittal and procurement logs, MPR and other related reports as assigned

Prepare commitment logs

Hold others accountable in a clear and consistent manner to meet timely commitments

Lead submittal and procurement process

Manage subcontractors and consultants to ensure they meet timely commitments

Effectively communicate to get results from project team members, escalating critical issues to supervisor when appropriate

Ensure that all permanent materials are on the project when required

Subcontractor Procurement

Coordinate the subcontractor procurement process

Verify subcontractors have been pre-qualified

Prepare and distribute subcontractor bid packages

Collect subcontractor bids

Review bids for accurate and complete information, which would include verification of compliance with specifications and contract documents

Prepare the bid evaluation forms and recommendation of award to be reviewed for final selection with project team

Document Control

Assemble, distribute, and track document packages through the life of the project. When available, engage Project Engineer in this process

Coordinate Change Management

Review contract documents for changes impacting schedule and cost

Distribute documents to appropriate trades with requests for price and schedule impact

Collect information from trades and assemble an estimate and proposal for review/approval with project team

When presented with field-initiated changes:

Provide proper notification of changes to Owner per contract

Determine and clarify how change will be managed and priced internally within Pankow

Communicate with Superintendent the impact to the Work

Fully leverage CMiC Pankow standard work processes to manage job accountabilities, e.g. forecasting, maintaining PCIs, document control

Manage the engineering team (Pankow Project Engineers and Pankow Consulting Engineers) and provide feedback on a consistent and frequent basis

Assign areas of responsibilities and provide clear direction

Conduct regular staff meetings to set clear expectations; receive feedback and provide guidance to the Pankow team

Manage the closeout process to meet contractual agreements and follow the Pankow post-construction process

Execute pay application process by managing the Pankow Standard Work Process

Secondary Accountabilities

Participate in RFQ/RFP Response or Negotiation Process (for new opportunities)

Assist Regional Director of Operations in tracking and completing Warranty Work

QUALIFICATIONS

Education/Training

Bachelor’s degree in construction related field preferred

Professional designations desirable

Knowledge/Skills/Abilities

Design-build construction management

Work Experience

A minimum of five years of jobsite and/or project management experience is typical