Front Office Administrator

Job Description

Front Office Administrator, Downtown LA, 90017

This Jobot Consulting Job is hosted by: David Hyon

Salary: $21 - $28 per hour

A bit about us:

Growing Real Estate Construction Firm

Why join us?

Room for growth

Benefits

Competitive compensation

Job Details

Job Details:

We are seeking a dynamic and experienced Front Office Administrator to join our team in the construction industry. This role is integral to the smooth running of our operations and will require a candidate with a strong administrative background, excellent interpersonal skills, and a knack for organization. The ideal candidate will be the first point of contact for our clients, vendors, and visitors, setting the tone for their experience with our company. If you are a proactive, detail-oriented professional with a passion for providing excellent service, we would love to hear from you!

Responsibilities:

1. Serve as the first point of contact for all clients, vendors, and visitors, providing a professional and friendly service.

2. Manage all front office activities, including answering phone calls, scheduling appointments, and maintaining the reception area.

3. Assist in the preparation of administrative reports, documents, and presentations.

4. Coordinate and organize meetings, including arranging refreshments, setting up meeting rooms, and ensuring all necessary equipment is set up and functioning properly.

5. Maintain an organized filing system for easy retrieval of documents.

6. Facilitate smooth communication between different departments within the company.

7. Handle sensitive information with confidentiality and integrity.

8. Assist in the planning and execution of company events and conferences.

9. Provide administrative support to the consulting team, as needed.

Qualifications:

1. Must have a minimum of 5 years of experience in an administrative role, preferably within the construction industry.

2. Proven experience as a Front Desk Receptionist or similar role.

3. Exceptional interpersonal skills with the ability to interact with a range of individuals from various backgrounds.

4. Strong organizational skills with the ability to multitask and prioritize tasks.

5. Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.

6. Excellent written and verbal communication skills.

7. Must demonstrate a high level of professionalism and a positive attitude.

8. Ability to handle sensitive information with discretion and confidentiality.

9. Knowledge of the construction industry and its terminologies would be an added advantage.

10. High school diploma or equivalent is required; further education in Business Administration or a related field will be considered a plus.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.