Field Office Admin

Job Description

GENERAL DESCRIPTION OF POSITION

Canes Midstream is a private equity backed midstream oil and gas company with assets in the prolific Permian Basin. Canes Midstream operates the largest private greenfield gathering and processing system in the Southern Midland Basin. The Company is experiencing significant growth and seeking a Field Office Admin. The Field Office Admin is responsible for supporting all field employees of the company in all aspects of administrative duties as well as general office manager tasks. This position must continually strive to maintain the highest standards for excellence, leadership, and professionalism, while supporting the policies, goals, and objectives of Canes Midstream.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for front office operations including answering incoming calls and handling or redirecting as appropriate; meeting and greeting guests.

File and retrieve corporate documents, records, reports, and all project files.

Classify, maintain, and protect files, documentation, and sensitive information consistent with record handling.

Prepare responses to correspondence containing routine inquiries.

Utilize MS Office programs to produce documents, presentations, and data sheets.

Coordinate onsite and offsite conferences and meetings as needed.

Ensure the operation of office equipment by completing preventive maintenance, calling for repairs and maintaining equipment inventories.

Maintain inventory and manage the purchase of office supplies and corporate gifts.

Route invoices for coding and approval. Act as a liaison with the accounting department to make sure all invoices are paid in a timely manner.

Work independently and within a team on special nonrecurring and ongoing projects.

Assist with project cost analysis.

Process employee expense reports.

Sort and distribute incoming correspondence and mail; manage FedEx and other special mailings.

Adhere to Canes Policies and Procedures as well as applicable industry standards and practices.

Perform any other related duties as requested or assigned by supervisor.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability(ies) required.

Posses excellent planning and organization skills

Must be able to handle multiple projects and changing priorities

Excellent verbal and written communication skills and ability to communicate effectively and courteously

Attention to detail, high level of accuracy and excellent follow-through skills

Demonstrate the ability to take initiative, anticipate needs and exercise independent and sound judgment

Be a self-starter that requires minimal supervision with the ability to handle duties which are diverse in scope and complexity

Actively promote and personally observe safety and security procedures and use equipment and materials properly

EDUCATION AND EXPERIENCE

Minimum of high school diploma or GED equivalent; Bachelor’s degree preferred

5+ years of experience managing administrative functions

Prior oil & gas industry experience preferred

Experience in procurement function is a plus

Advanced computer skills in Microsoft Office, including Microsoft Word, Outlook, PowerPoint, and Excel

Must have knowledge of various types of office equipment and their operation

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Must have a valid Texas Driver’s License and maintain insurability with corporate insurance company.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

The employee must stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, finger, grasp, feel, talk, hear; repetitive motion is common. May exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

The visual acuity requirements including color, depth perception and field vision for this position include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection).

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the functions of this job, the employee is not substantially exposed to adverse environmental conditions.

Full-time