Accounts Payable Associate

Job Description

Headquartered in Waterloo, Iowa, VGM is a 100% employee-owned company providing business and professional services to thousands of business customers across North America. Services include group purchasing, commercial insurance, management of healthcare services and networks in post-acute cases, healthcare distribution direct to patient homes, specialty consulting, online education, digital, print, and traditional marketing and more. VGM employs approximately 1,600 people across 40 states and Canada, with more than 1,100 working in Iowa. VGM has been named the Top Workplace in Iowa on multiple occasions and is proud of its role in the communities in which it serves. For more information visit

Accounts Payable Associate

VGM Corporate Accounting

Position Summary

As the AP Associate for VGM Group an individual is responsible for entering weekly accounts payable invoices and transactions received from vendors and sources into the accounting system. You will also be responsible for reviewing all invoices for appropriate documentation and approval prior to payment. Candidate will be highly detail oriented, have great communication skills and function excellently in a team environment.

Reporting Accountability: Accounts Payable Supervisor

Working Location: Waterloo, Iowa, Hybrid work environment can be explored post training and meeting performance expectations *(work from home not guaranteed)

Work Hours Classification: Monday-Friday 8-5, occasional off-hours may occur when job duties require

Responsibilities/Duties of the Job

Process weekly and adhoc vendor payables batches including various types of payment methods. Mailing signed checks as required

Ensure accurate coding and allocation of items such as expenditure reports, corporate cards, invoices, vouchers and check requests

Ensure accurate coding and entering of invoices for necessary approvals within online routing system

Answering all vendor inquiries and vendor reconciliation

Maintaining all statements, corporate accounts payable files

Assisting Corporate Financial Officers and other personnel

Verifying scanned, cleared checks for storage

Completing filing and document imaging

Meeting productivity standards and completing your work in a timely manner

Perform other duties as assigned.

Position Qualifications

Education/Experience:

2-year associates degree in accounting or related field; if no degree held one must have equivalent experience in the accounting/financial field

Skills and competencies:

The ability to identify and resolve problems in a timely manner, as well as gather and analyze information skillfully. Ability to plan, organize, prioritize work activities, and use time efficiently is crucial for this position.

Knowledge of Generally Accepted Accounting Principles; competence and ability to review, classify, categorize, prioritize, and/or analyze data and/or information; experience exercising discretion when referencing such analysis to established standards

Basic knowledge of federal and state financial regulations

Knowledge of financial and accounting software applications

Ability to work under tight time schedules and to handle multiple tasks

Ability to foster a professional and team-based working environment

Confidential demeanor to be discreet and respect information privy to the position

Physical Requirements:

Operation of office equipment and using technology efficiently such as computers, phones, misc. office equipment

Visual abilities to include reading, distance vision and peripheral vision

Occasional travel to business-critical meetings or events, rare but on occasion

This job description reflects the general duties of the job but is not a detailed description of all duties which may be inherent to the position. Reasonably related additional duties may be assigned to the individual Associate.

VGM Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, pregnancy, national origin, disability, genetic information, military or veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Full-time

Hybrid remote