Receptionist

Job Description

TITLE: Receptionist

RESPONSIBLE TO: Fiscal Officer

FLSA STATUS: Full-time Non-Exempt

Purpose of Position: Serves in a public relations capacity as the initial primary point of contact for the Agency in answering and directing incoming telephone calls and individuals entering the office. Routes correspondence and performs general office and office management procedures under the supervision of the Fiscal Officer.

AREAS OF RESPONSIBILITY:

Performs daily receptionist duties, which include greeting the public, managing the phone system, and scheduling appointments as needed

Preparation of assigned correspondence or other items for mailing

Prepare and complete bank deposits.

Manages and assists staff with the operation of Agency equipment, including vehicles

Maintains weekly employee and vehicle schedules

Gather required end-of-the-month information from the copier, postage machine, and vehicle logs and disburse appropriately.

Orders and purchases various office supplies, as needed and approved by Director

Assists in monitoring and maintaining designated spreadsheets

Enters information into databases

Attends monthly Governing Board meetings, ensures required Public Notices advertising meetings are placed in appropriate media and locations before meetings, takes minutes, transcribes minutes per Director’s approval, sends agenda and minutes to board before meetings

Attends quarterly Area J Advisory Committee meetings, takes minutes, transcribes minutes per Director’s approval, sends agenda and minutes to Committee before meetings

Assemble and maintain information packets and yearly re-screens for CHOICES programs.

Prepare client monthly calendars for mailing, enclose checks with calendars, and mail to clients.

Review completed client calendars for accuracy and forward them to fiscal for processing.

Maintain informational brochures and resource information.

Organize and facilitate Agency Senior Information Fairs and outreach activities.

Performs other duties and tasks as may be assigned

MINIMUM QUALIFICATIONS:

High school education

Ability to work with the public

Excellent communication and organizational skills

Knowledge of general office procedures, including multiple-line phone system

Proficient computer skills with working knowledge of Microsoft Office programs

All Agency employees must pass background checks as completed on the Central Registry Adult and Child Protective Services, Law Enforcement, Department of Motor Vehicles, Nebraska Data Exchange Network, Sex Offender Registry, Office of Inspector General, and Nurse Registry background checks if applicable.

ESSENTIAL ATTENDANCE AND AVAILABILITY REQUIREMENTS:

Must maintain an acceptable level of attendance, punctuality, and availability as determined by the Agency; must work such regularly-scheduled hours as are determined by the Agency.

The specific statements in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The Agency recognizes that an individual with a disability may require accommodation to perform a job function successfully. Consideration will be given to reasonable accommodations.

#hc178435

Full-time