Health Information Management (HIM) Assistant

Job Description

ABOUT PATH INC.

PATH (People Acting to Help) Inc. is a comprehensive Community Behavioral Health and Intellectual Disability Center. We offer a wide array of services and supports to meet the needs of our community in Northeast Philadelphia. PATH regularly achieves the highest levels of accreditation including a 5 star Provider Rating by CBH, Philadelphia's Managed Care Entity, and recognition and awards related to our high-quality, innovative programs and staff accomplishments and contributions.

Our Mission: To Help Individuals Achieve a More Independent and Fulfilling Life.

WHY WORK AT PATH?

A Career with meaning

At PATH, our team members are at the heart of what we do, so we work hard to give them the best reasons to work here - and to stay here.

In addition to the satisfaction of making a real difference in people's lives, we offer:

Competitive pay

Annual increases

Performance and longevity bonuses

Comprehensive benefits package for staff and family

Generous amount of paid holidays, vacation, sick, and personal time

No-cost pension plan

Ongoing professional development opportunities, including licensure supervision

Cutting-edge treatment facility, resources, and treatment modalities

Opportunities for advancement and growth within the organization

Eligible for the Federal Public Student Loan Forgiveness (PSLF) program

Referral bonus for referring a friend who accepts employment

JOB SUMMARY:

To promote the mission of PATH to help individuals achieve a more independent and fulfilling life by being an effective team member of the Health Information Management (HIM) Department.

PHYSICAL DEMANDS:

Minimal in nature

QUALIFICATIONS:

High School Diploma. Experience in Electronic Medical Record (EMR), AVATAR preferred. Proficiency in entering data through use of number keypad and typing. Ability to operate office equipment including copiers, faxes, printers, etc.

SPECIFIC DUTIES:

Accurately scan all clinical information/forms in appropriate section of the clients’ records on a daily basis.

Maintain record room security by (a) ensuring the record room is never left unattended; (b) locking the suite when leaving for the evening.

Process charts for outgoing mail and Social Security Disability.

Sort all incoming mail and place in appropriate bins for department pick-up.

BEHAVIORAL HEALTH (BH)

Review automated Avatar Data Management reports on a semi-weekly basis.

Research and identify corrections in the Avatar system that need to be completed.

For departments that are live on the Avatar Clinical Workstation, contact the Program Staff or Program Supervisor/Manager to append electronic documentation or to submit a Change Request Form as required before completing corrections.

Complete corrections in the Avatar system by appending Progress Notes, moving Progress Notes, correcting Service Data, attaching Progress Notes, and/or any other tasks as needed and identified by the Health Information Management Manager or Director.

Provide back-up and assistance to other Staff members of the Health Information Management Department as determined by the Health Information Management Manager or Director.

INTELLECTUAL DISABILITIES (ID)

Review and identify omissions and discrepancies on Service Activity Logs before they are entered into the Avatar system.

Contact Program Staff to correct omissions and discrepancies from Service Activity Logs.

For departments that are live on the Avatar Clinical Workstation, contact the Program Staff or Program Supervisor/Manager to append electronic documentation or to submit a Change Request Form as required before completing corrections.

Research and resolve discrepancies in the Clinical and Service Data that are identified by the Health Information Management Manager or other sources including Change Request Forms submitted to the Data Department by Program Staff, Supervisors and Managers.

Provide initial and ongoing training on the utilization of the EHR to ID staff.

Full-time