Administrative Assistant 5

Job Description

Job Title: Administrative Assistant

Company: Engineering, Procurement and Construction, Inc. (EPC)

Location: Cheyenne, WY

Description:

EPC is a small privately-held engineering firm that is the leader among companies specializing in the development, installation, fabrication and operation of hydrogen and fuel cell systems in the United States and Europe. The organization is run by hands-on owners with dynamic expansion plans to significantly increase the size of the business over the next few years. We are looking for an Administrative Assistant for our office in Cheyenne, WY. Our Website is

Need proficiency with QuickBooks, all Microsoft Office applications especially Excel and MS Word. Paint, Internet Explorer and PowerPoint.. Candidates with less than 3 years experience with Quickbooks should not apply.

Person must have strong verbal and written communication skills, dress professionally, and demonstrate a calm demeanor in stressful situations. The person filling this position is responsible for accounting and financial data input, answering phones, taking clear messages, word processing, document control and filing, travel arrangements, making coffee, running errands, providing administration of timesheets and expense reports, expediting shipments, tracking purchase orders, caring for office equipment like printers and plotters, and other administrative tasks. We are looking for someone who is friendly, bright, adaptable, detail-oriented, organized, energetic, and quick-learning. This person should have a cheerful disposition, a can-do attitude, and willingness to help wherever needed. Honesty and integrity are essential. Only nonsmokers will be considered.

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Primary responsibilities include:

Know QuickBooks to support accounting tasks including payroll (submit to a service), issuing checks (AP/AR), invoices, reconcile bank accounts monthly, and manage entries into our chart of accounts for financial status and forecasting.

Administer timesheets and expense reports.

Input financial, accounting, and other data into Excel spreadsheets

Check invoices against purchase orders and packing lists

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs

Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.

Word processing, graphics, filing, copying, scanning, file management, data input

· Scheduling appointments, meetings, travel arrangements and reservations for office and field personnel. coordinating related details.

Maintain scheduling and event calendars

Manage, order, and dispense supplies.

Review work done by others to check for correct spelling and grammar, ensure that company quality policies are followed, and recommend revisions.

Expedite shipments and track purchase orders

Help new employees with paperwork and company policies

Set up offices for new employees, manage services, manage IT and computer support

Manage web site content (desired but not essential)

Education and Experience

Minimum 5 years office experience, preferably with an engineering company

Knowledge of business principles, relevant training, high school diploma - college preferred

Knowledge and experience of relevant software applications - QuickBooks spreadsheets, word processing, adobe, project management.

Knowledge of administrative and clerical procedures

Proficient in spelling, punctuation, grammar and other English language skills

Compensation is commensurate with experience.

Full time position.Company Description

Pioneer and global leader in design, construct and operation hydrogen fuel stations, fuel cell systems and containerized hydrogen systems.

Class A office conditions. Will add additional benefits as company grows.

Full-time