Accounting Assistant - Accounts Payable Focus

Job Description

Job Title: Accounting Assistant - Accounts Payable Focus

Department: Finance & Accounting

Reports To: Controller

Hours: Full-time hourly, 40 hours per week, Monday - Friday

Salary: $26 - $30 per hour

SUMMARY:

Urbaser is seeking a proactive and detail-oriented Accounting Assistant to join our Finance team with a key focus on Accounts Payable and Purchase-to-Pay (P2P) processes. This position is ideal for a candidate early in their accounting career, eager to grow in a supportive, collaborative, and international environment. The role offers broad exposure to operational accounting processes and the opportunity to take ownership of day-to-day AP activities while contributing to the monthly close and reporting process.

JOB DUTIES AND KEYS RESPONSIBILITIES:

Coordinate and oversee the end-to-end P2P process, including reviewing and supervising purchase orders (POs), verifying invoice accuracy, and monitoring approval workflows.

Prepare payment runs twice a month, including wires, ACH, and checks, ensuring completeness, timeliness, and accuracy.

Serve as the point of contact for vendor communications, resolving invoice discrepancies, and performing vendor statement reconciliations.

Assist in preparing and posting staff-level journal entries for accruals, reclasses, and adjustments during month-end close.

Serve as the point of contact for the outsourcing accounting staff.

Generate and update reports, such as aging summaries, accumulated cost reports.

Participate in the preparation of monthly financial reporting, including accrual schedules and supporting documentation.

Assist with account reconciliations to identify and resolve posting issues or omissions.

Maintain organized and auditable records in compliance with company policies and accounting standards.

Perform other general accounting duties and special projects as assigned.

PREFERRED SYSTEMS EXPERIENCE:

QuickBooks Online (QBO) – experience strongly preferred

PayEm – experience preferred or willingness to learn

Microsoft Excel – proficiency required, including use of formulas and formatting tools

Familiarity with cloud-based AP automation tools is a plus

QUALIFICATIONS:

Bachelor’s degree in Accounting, Finance, or a related field

Minimum 1 year of experience in an entry-level accounting or accounts payable role

Strong organizational skills and acute attention to detail

Comfortable managing multiple priorities and deadlines

Effective written and verbal communication skills, including with external vendors

Proficiency in Microsoft Office Suite, especially Excel

Bilingual in Spanish and English preferred but not required

Desire to learn and grow within a dynamic team environment

This position is an excellent opportunity for someone looking to develop their accounting skills while taking ownership of key AP and operational functions. Join a mission-driven organization where your work contributes to cleaner communities and more sustainable practices.

Full-time