Receptionist

More information about this job

Overview

The Receptionist will serve as a main point of contact for callers and visitors with inquiries. Will operate multi-line telephone system to answer incoming calls and direct callers to appropriate personnel. Will sort incoming mail and packages for distribution and dispatch outgoing mail.

Responsibilities

*The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.

Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department

Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel

Answer questions about organization and provide callers with address, directions, and other information

Create and print fax cover sheets, memos, correspondence, job listings, telephone reports, and other documents when necessary

Maintain anything pertaining to Federal Express and prepares daily reports

Maintain supply cabinet and assist in ordering office supplies and toner cartridges

Maintain postage meter

Maintain fax machine, and retrieve and route incoming faxes

Perform other clerical duties as needed, such as filing, photocopying, and collating

Retrieve messages from voice mail and forward message to appropriate personnel

Sort and stamp date of receipt on all incoming mail

Qualifications

Physical

Occasionally required to lift up to 25 pounds

Regularly required to talk or hear

Frequently required to walk, sit, and reach with hands and arms

Subject to repetitive use of hands/arms

Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel

Vision requirements include close vision, distance vision, and ability to adjust focus

Will need to perform sedentary to heavy work

Mental

Must have the ability to direct others and communicate effectively with other management/ supervision

Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy

Ability to use math/complete calculations

Must be able to concentrate amid distractions and remember details

Ability to use computer, keyboard, telephone and other office devices

4 - Office Hourly