OFFICE ASSISTANT-Part Time (ESL)

Position Details

Position Information

Position Title

OFFICE ASSISTANT-Part Time (ESL)

Reports To

Assistant Director of the Extension Centers and ESL Programs

Functions and Responsibilities

Job Summary

We are seeking a dedicated and organized Office Assistant to join our team at Essex County College. This part-time position focuses on providing exceptional student services and managing routine office tasks. The successful candidate will play a key role in supporting the ESL program, TEAS Preparation courses, and college-level courses in Spanish offered at the FOCUS Extension Center.

Supervisory Role

Duties & Responsibilities

• Manage routine office tasks, including data entry, answering phone, and maintaining a welcoming office environment.

• Serve the frontline of our office, as the primary point of contact for students, faculty, and visitors, offering assistance and information.

• Provide administrative support to the Assistant Director of the Extension Centers and ESL Programs.

• Assist in organizing events, workshops, examination, registration and other student-related activities.

• Assist in coordinating ESL classes, TEAS Preparation, ensuring smooth operation.

• Prepare and distribute relevant communications, such as announcements and program updates. • Collaborate with various departments to enhance student services and support initiatives.

• Other duties as assigned.

Physical Requirements

The physical demands described here are representative of those that must be

met by an employee to successfully perform the essential responsibilities and

functions of the job and are not meant to be all inclusive. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall:

• Use strength to lift items needed to perform the functions of the job.

• Sit, stand and walk/move from place to place for required periods of

time.

• Move between buildings.

• Speak and hear, communicate using telephone and/or walkie talkie.

• Use close vision, color vision, peripheral vision and depth perception

along with the ability to focus vision.

• Communicate effectively in English, using proper grammar and

vocabulary.

• Reach with hands and arms and use hands and fingers to handle

objects and operate tools, including but not limited to, computers,

keyboards, telephones, calculators, and controls.

• Bend, twist, climb, push, pull, and lift.

Additional Requirements

This is a part-time position, and flexibility is essential to accommodate the dynamic needs of the community college environment. The successful candidate will work closely with students, faculty, and staff to contribute to the overall success of our ESL and language programs.

Minimum Qualifications

Minimum Experience (number of years), Knowledge and/or Abilities

• Experience: Previous experience in administrative roles, preferably within a higher education or community college setting.

• Education: A high school diploma or equivalent is required. Some college coursework or an associate degree is preferred.

• Skills: Strong organizational and communication skills. Proficiency in Microsoft Office suite. Ability to handle multiple tasks and prioritize effectively.

• Bilingual Spanish or French (Must speak English).

Minimum Education Requirements

High School Diploma

Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

Education Requirements

Associate's Degree

Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)