Program Administrative Specialist-State Prog Admin

Job Details

Working Title: Program Administrative Specialist

Job Class: State Program Administrator

Agency: Pharmacy Board

Job ID: 85169

Location: St. Paul

Telework Eligible: No

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers

Date Posted: 05/02/2025

Closing Date: 05/12/2025

Hiring Agency/Seniority Unit: Pharmacy Board / Pharmacy Board-MAPE

Division/Unit: Pharmacy Office Manager / CSRS

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually

Classified Status: Classified

Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE

FLSA Status: Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Minnesota Board of Pharmacy exists to promote, preserve, and protect the public health, safety, and welfare by fostering the safe distribution of pharmaceuticals and the provision of quality pharmaceutical care for the citizens of Minnesota.

This position is a part of the Controlled Substances Reporting Section which consists of the Opiate Product Registration and Fee Program (OPRFP), Prescription Monitoring Program (PMP), and Insulin Manufacturer Registration Fee Program. This position exists to maintain and enhance the OPRFP, working with contracted vendor to ensure database and data extraction tools are preforming as specified and applying data analytics to interpret, draw conclusions and make recommendations regarding the opiate product registration fee based on statutory direction. The incumbent will collaborate with board staff in ensuring compliance in reporting and data quality/integrity, extracting specific data from the OPRFP database and providing preliminary analysis and interpretation.Further responsibility includes developing and analyzing processes, procedures and performance metrics pertinent to the effectiveness and success of this complex state program. This position serves as a vital component of the State's efforts to combat the opioid abuse epidemic. This position will assist in supporting the Prescription Monitoring Program.

Qualifications

Minimum Qualifications

One year of experience working with various databases. This includes knowledge of reporting tools and reporting analysis to summarize complex information, prepare reports, create recommendations, and present facts, findings, and recommendations.

Communications skills sufficient to speak, read, and write fluently; communicate clearly with others; identify and correct grammar and spelling errors in professional documents; and understand and effectively carry out oral and written instructions.

Proficiency in standard computer software programs for word processing, presentations, and spreadsheets sufficient to draft and edit documents, produce reports, letters, memos, and other correspondence in appropriate business style.

Experience providing training and technical assistance.

Demonstrated attention to detail and accuracy.

Ability to interact with others in a courteous manner including use of common courtesy, tact, and problem solving.

Ability to develop, modify, evaluate, and improve policies, instructions, and operating guidelines. Preferred Qualifications

Bachelor's degree in public administration, business administration, data management, healthcare administration, information systems, or a related field.

Strong administrative and organizational skills.

Knowledge of pharmaceutical terminology and the industry.

Familiarity with the Board of Pharmacy's functions, statutes, policies and regulations as it relates to the programs administered and services provided by the Board.

Experience delivering effective customer service. Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Successful applicants must pass a criminal background check through American Databank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email . For additional information about the application process, go to .

Contact

If you have questions about this position, contact Brock Reed at . If you have questions about the selection process, contact Nella Austin at or .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at .

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work

Connection with their coworkers and communities

Opportunities for personal and professional growth Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

Paid vacation and sick leave

12 paid holidays each year

Low-cost medical, dental, vision, and prescription drug plans

Fertility care, including IVF

Diabetes care

Dental and orthodontic care for adults and children

6 weeks paid leave for parents of newborn or newly adopted children

Pension plan that provides income when you retire (after working at least three years)

Employer paid life insurance to provide support for your family in the event of death

Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury

Tax-free expense accounts for health, dental, and dependent care

Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:

Training, classes, and professional development

Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance

Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues

Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at or email and let us know the support you need.