Campus Secretary - Judon MS

Title

Campus Secretary

Department

Middle School Campus

Reports To

Campus Principal

Compensation

CIS 305

Days

226

Revised: 06/06/2024

PRIMARY PURPOSE:

Ensures the efficient operation of the school administration office, provides clerical services for the school's administration staff, and ensures the efficient file maintenance of the school's finance, cash, and budget accounts.

QUALIFICATIONS

Education and Certification Requirements

High school graduate or GED equivalent

Candidate must have satisfactory outcome of fingerprinting background check

Knowledge and Skills

Proficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Ability to meet established deadlines

Experience

Minimum of one (1) year of verifiable secretarial experience

MAJOR RESPONSIBILITIES AND DUTIES:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Respect the confidentiality of the position

Maintain the general office files

Receive school money, accounts for receipts, prepares bank deposits, writes checks, and maintain the accounts in the school activity fund where applicable

Balance bank statements and records for audit

Coordinate appointments for conferences with principal, assistant principal, counselor and all teachers

Receive and distribute mail

Instruct and assist teachers and aides in the operation of office machines if needed

Prepare materials for school distribution

Prepare and keep such reports as may be required by the principal, assistant principal, district and other authority

Greet visitors to the school in a professional and pleasant manner

Answer office telephone and respond appropriately to request for information

Complete necessary forms for entering and withdrawing students

Maintain record of sick leave and prepare absence from duty forms and time sheets for custodial and paraprofessional staff

Keep current list of students by room

Assist with the placement of substitute teachers as needed

Assist with employee absence reports and records

Type correspondence for all school staff

Check in tardy students and supply them with a tardy slip

Create and maintain all student cumulative records

Assure the coverage of the clinic when the health aide is at lunch, on break or unavailable

Coordinate morning announcements, aide the students in making these daily announcements. Make any necessary afternoon announcements

Dispense supplies to all faculty members throughout the year

Assist with supervising students on in school suspension

Prepare all work orders

Post and record all purchase orders and requisitions

Perform other duties as assigned, based on department needs

Must complete designated district technology proficiencies each year

Requires a basic knowledge of technology/computer skills

Ability to use personal computer to access district programs, emails, and other resources

Maintain a consistent professional demeanor and appearance

Ensure compliance with the Texas Educator's Code of Ethics

Daily attendance and punctuality at work are essential functions of the job

Supervisory Responsibilities:

Monitors the work of the clerical aides and office help

Equipment Used:

Office equipment - personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position

Communication equipment - radio communication equipment, cellular telephone

Mental Demands:

Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute

Work with frequent interruptions and maintain emotional control under stress

Physical Demands:

Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling

Occasional: Lifting, light, under 15 pounds

Environmental Factors:

Frequent exposure to temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration

Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)

Work alone, work prolonged or irregular hours

Nondiscrimination Statement:

The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.