Operations Coordinator

At GCO our mission is to ensure that every person – no matter their race, past mistakes, or the circumstances of their birth – has access to a quality education, fulfilling work, and a healthy family life. To achieve our mission, we research ways to help remove barriers to opportunity in each of these pathways, promote our solutions to policymakers and the public, and help effective and innovative social enterprises deliver results in their communities. Our ultimate goal is to see every Georgian who is willing to seize the opportunities presented to them living a life that can be characterized as truly flourishing.

GCO is poised for growth. With offices in Peachtree Corners of metro Atlanta and Columbus, GA. GCO is a fast-paced, entrepreneurial, and highly collaborative environment. We have an opening for an Operations Coordinator who is a self-starter, an independent worker, and a team player in a fast-growing organization. If you have basic skills and want the opportunity to lean in and grow in those skills, this opportunity is for you. It is expected the individual who accepts this role will grow in the role rapidly and their potential for career advancement within GCO will grow accordingly.

This position is within GCO’s Operations team whose role is to support the work of our policy and program staff. The role reports directly to the Executive Vice President. The Operations Coordinator will maintain a comprehensive knowledge of the work the organization performs and will be able to communicate that work in a compelling fashion.

responsibilities

Financials (60% of time)

Support grant financial reporting

Support payroll process

Support monthly financial close

Support annual organization audit process

Support annual organizational budgeting process

Support A/P functions including coding and routing invoices for approval

Make bank deposits

Maintain records of agreements, contracts and vendor payments for accurate reporting

Complete credit card reconciliation monthly

Other tasks as need to ensure that GCO maintains exceptional financial accountability to the support its donors provide.

Human Resources (30% of time)

The ideal candidate will have familiarity with Trinet and/or similar HRIS (Ripple, etc.).

The ideal candidate will have familiarity with JazzHR and/or similar ATS (Breezy, Zoho, etc.).

Schedule interviews with potential candidates

Draft contracts for staff, contractors, and interns

Create new hire and employee benefit packets, job postings and job descriptions

Conduct new employee, contractor, and intern on-boarding orientation and paperwork

Oversee annual employee benefit renewal

Prepare quarterly performance reviews

Office Administration (10% of Time)

Forward incoming general e-mails to the appropriate staff member

Forward voice mail from the general mailbox to the appropriate staff member

Purchase, receive and store the office supplies ensuring that basic supplies are always available

Provide secretarial and administrative support to management and other staff

Make travel, meeting and other arrangements for staff

Ensure employees have all necessary equipment and support to complete their program goals

Direct phone inquiries to the appropriate staff members

Reply to general information requests with the accurate information

Qualifications

The ideal candidate will hold, have a desire to hold, or be working on a Bachelor’s degree in Accounting, Finance, or Operations Management

The ideal candidate will be able to show an ability to excel in GCO’s hybrid work environment.

The ideal candidate will have strong spreadsheet skills (either MS Excel or Google Sheets)

The ideal candidate will have strong Office Automation tools skills (MS Office or Google)

The ideal candidate will have a working knowledge of Slack or MS Teams

The ideal candidate will have a working knowledge of Trello/Jira or similar Agile project management tools

Outstanding communication skills, both written and verbal; excellent presentation skills and high attention to detail is essential

Strong organization, high initiative, clear interpersonal skills, professionalism, mature judgment, and the ability to produce detailed work on tight deadlines

Integrity in managing sensitive and confidential information

Collaborative spirit, works well with colleagues and leadership in a fast-paced, entrepreneurial environment

Compensation

Compensation for this position will be based on proven experience level and is expected to fall with the range of $55k-$75k. GCO also provides excellent benefits including health insurance, dental insurance, vision insurance, a 401k plan, life insurance, and accrued vacation and sick leave. This position also offers the right candidate significant opportunities for professional development and growth.