Administrative Assistant

Job Description

This role requires flexibility to meet evolving client needs. Anticipated tasks include:

Provide general administrative and clerical support, including scheduling meetings across multiple staff and client calendars and taking meeting minutes

Organize and maintain files and records

Prepare and edit documents, reports, and presentations

Assist with data entry

Support the coordination of contracts, deliverables, and scopes of work

Support senior staff with various special projects

Develop and maintain internal policy, procedures, project tracking, and other operational documents

Requirements and Qualifications

This position is fully remote and requires a stable internet connection for online meetings and collaboration.

Requirements

A bachelor’s degree (or equivalent experience)

Experience as an administrative assistant or a similar role

Strong writing and communication skills

Proficiency in Microsoft Office (Excel, Word, PowerPoint) and common office technology

Excellent time management and ability to work independently with oversight from senior staff

Flexibility to manage multiple projects simultaneously and adapt to changing priorities

Ability to handle sensitive information with discretion

Professionalism in internal team settings and client interactions

Demonstrated interest in improving systems for people with disabilities and older adults; demonstration of personal experience in these areas is strongly encouraged

Preferred candidates will also have:

Knowledge of Medicaid, HCBS, LTSS, and healthcare policy

Familiarity with applications and programs that improve project management and minute taking efficiency

Experience working as part of a fully remote team

Experience with grant and report writing

How to Apply

Interested applicants should submit a resume, cover letter, and a writing sample to . The cover letter should detail experience with Medicaid HCBS and/or LTSS, along with any personal experience supporting individuals with disabilities or older adults. Salary is dependent on experience.

Any materials created with generative AI must be cited.

We look forward to your application!Company Description

HCBS Strategies is a small consulting firm that helps states and other clients build and improve home and community-based services and supports (HCBS). Our mission is to develop systems that support health and safety while maximizing individual control and community integration. Our clients include Medicaid agencies, state agencies, the federal government, and other key stakeholders, such as individuals with disabilities, their advocates, and providers.

Full-time

Fully remote