Project Assistant

Job Description

SUMMARY OF POSITION:

The Project Assistant is responsible for supporting the Production Department Team(s) in successful procurement, implementation, and close out of custom landscape installations. It is expected of this position to elevate into a Project Engineer position within the first two to three years. Beyond that and depending upon desire, skillset, & performance, achieve the level of Associate Project Manager or maybe even a Project Manager.

RESPONSIBILITES:

· Save the Project Manager(s) & Project Engineer(s) time by supporting them as needed with day-to-day tasks & functions.

· Support the Production team members in planning, scheduling, & coordinating resources as needed.

· Perform plan take-offs, material lists, pricing quotes, generate purchase orders, and coordinating material deliveries as needed to support the successful award of projects for your Production team.

· Help coordinate & schedule internal company resources (crews, deliveries, pick-ups, equipment, special tools, trash hauling, etc.) as maybe required from time to time.

· Assist with generating weekly project updates for the various clients

· Attend internal construction meetings to stay informed on all project statuses

· Scheduling and coordinating subcontractors, suppliers and other outside teams from time to time

· Meet on project sites multiple times a month to observe, learn, maintain awareness, and develop skills related to field operations as well as monitor progresses and budget compliancy.

· Work with the project teams on creating and submitting changes orders as needed as well as processing time and material tickets / work orders on a timely basis.

· Assist the project teams with tracking costs against estimates / budgets.

· Always give your best in ensuring the highest level of customer service and client satisfaction.

· Generating documentation related to projects, including change orders, billings, field production tracking, purchase orders, Requests for Information (RFIs), Requests for Change Order (RFCs), etc…

· Building effective working relationships with clients and internal Crestview team members.

· Be professional and responsible with a high degree of follow-up and always follow thru.

QUALIFICATIONS AND EXPERIENCE:

· Two (2) to three (3) years of landscape management experience.

· Ability to read construction plans is a plus.

· Proactive and self-motivated with a strong attention to detail; able to work independently with minimal supervision.

· Ability to accept direction from multiple sources and effectively manage time to ensure deadlines are met.

· Ability to coordinate, prioritize and manage multiple tasks, and set deadlines, while maintaining high productivity.

· Excellent verbal, written, and inter-personal communication skills.

· Demonstrate the highest level of professional and ethical conduct.

· Positive, tenacious attitude.

· Ability to work in a fast-paced and sometimes unpredictable environment; works well under pressure and tight deadlines.

· Ability to consistently apply good judgment and make good decisions.

· Proven analytical and problem-solving abilities.

· Organized with a proven ability to juggle multiple tasks at once.

· The requirements and duties listed are representative and not exhaustive of the knowledge, skill, and/or abilities required.

TECHNICAL SKILLS:

· Ability to comfortably work with software and apps on a desktop, laptop, iPhone, and/or iPad.

· Highly proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint) and familiarity with Sage, Salesforce, Procore, Bluebeam, and OST is a plus.

· Quick learner and ability to figure things out on your own.

LANGUAGE SKILLS:

· Bilingual in Spanish is required.

· Ability to communicate effectively in English and Spanish (verbal and written).

· Ability to read and comprehend instructions and information to effectively execute and achieve results.

EDUCATION:

· Bachelor’s degree in Construction Management, Landscape Architecture, or a related field or equivalent training, and/or demonstrated experience and knowledge is preferred.

· Landscaping, construction industry experience highly preferred.

COMPETENCIES:

· Professionalism: As it relates to how you carry yourself among fellow co-workers and customers.

· Communication: Strong, effective communication skills to interact with co-workers, Management, clients, vendors, and/or visitors. Communication skills include listening skills, verbal and written communication skills and client relation skills.

· Collaboration: Incorporate teamwork, mutual respect, active engagement, cooperation and client focus.

· Accountability: Initiative to take ownership of responsibilities, the ability to prioritize and the working knowledge and skills to take action.

· Problem Solving: Blends problem solving skills, judgement and decision-making skills along with creativity and resourcefulness.

· Ethical standards: High ethical standards in how you go about and perform your work always taking into consideration what’s best for the customer, their property, and the company.

· Customer service and satisfaction: Adhere to the philosophy that customers are # 1 and are the livelihood of Crestview Landscape, Inc. Strong sense of customer service and satisfaction.

· Attention to detail: High level of detail and a focus on the little things that make a big difference.

· Trust and demeanor: Ability to foster positive and solid relationships with clients to establish rapport, trust, and confidence. Possess a quality demeanor and the ability to be levelheaded and calm in all situations.

PHYSICAL DEMANDS:

While performing the duties of this position, the employee is regularly required to stand, walk, and sit for extended periods of time, in a standard office work environment. The position also requires the ability to lift up to 20 lbs., unaided.

In addition, while performing the duties of this position in the field, the position also requires the ability to lift up to 50 lbs., unaided, repeatedly throughout the workday. The employee must be able to work in all outdoor conditions: heat, cold, humidity, dust, mud, etc…

DIRECT REPORTS:

NoneCompany Description

Crestview Landscape is a custom landscape construction & maintenance company providing services to high end clients throughout Los Angeles. Crestview's cutting edge approach to estimating, project management, and customer service is a game changer in the industry. The company continues to grow and expand their services to meet the needs of its valued partners, whom are the leading designers, architects, and general contractors in the industry.

Full-time