Middle School Assistant Principal Secretary C

Position Type:

Secretary / Clerical/School Secretary

Date Posted:

2/14/2025

Location:

Kimball Middle School

Date Available:

08/01/2025

Closing Date:

Until Filled

Position / Title: Middle School Assistant Principal Secretary C

Bargaining Unit: DUSA

Department/Location: Secondary Schools Instruction and Equity

Work Days: 212

Reports To: Building Principal and Assistant Principal

JD Revision Date: 08/05/2024

Supervises: N/A

Function / Position Summary

Assist the Principal and the Assistant Principal(s) in maintaining the operations of the Student Office. These operations include communications, and directed procedures. Uphold School District U-46 ICARE Standards. Maintain confidentiality of student/staff information in the school and community.

Job Duties / Responsibilities

Assist students, receive and screen visitors.

Schedule and coordinate appointments and update the Assistant Principal's calendar.

Answer and transfer phone calls and record messages, keeping a daily log of the information.

Maintain a daily attendance log documenting calls to/from parents and prepare reports (including homebound and field trip students) as assigned.

Compile, record, and report data (i.e. HERO, Truancy, Activity, Statistical, and School Wide reports), and all other documents/forms/reports required for the daily operation and auditing of the department as assigned.

Provide assigned student intervention information to parents via Connect Ed as assigned.

Assist students who are ill or injured in the absence of the nurse.

Prepare memos, forms, letters, reports, etc. for administrators as requested.

Assist with all processes involving student enrollment, attendance, and/or transfer.

Maintain and update school website and serve as co-sub caller if designated by Principal.

Other duties as assigned.

Education

High school diploma or equivalent required.

Associate's degree preferred.

Experience / Knowledge

Working knowledge of district student information system (Infinite Campus, HERO) preferred.

Experience with Microsoft and G Suite software and programs.

Good communication skills.

Experience with common office skills and equipment.

Bilingual - Spanish/English - written/verbal preferred.

Physical Demands

Ability to work on a computer/telephone over the major portion of the day.

Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA

(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

CLASSIFICATION A (Proficiently demonstrates all criteria listed)

Ability to communicate and interact with staff and co-workers in a professional manner

Demonstrates positive customer service skills

Demonstrates confidentiality

Ability to work independently

Ability to prioritize tasks Demonstrates organizational skills

Keeps accurate filing

Maintain appropriate inventories and online file management

Able to use office machines (ex. laminator, fax, intercom, phone, copier)

Accurate typing/keyboarding

Working knowledge of computer programs

Willingness and ability to learn

CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification A)

Perform reception duties

Perform student attendance duties

Utilize excellent written and verbal communication skills (parents, staff and students)

Responsible for tracking and balancing building/department expenditures (if applicable)

Working knowledge of computer programs Word and Excel

Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.) CLASSIFICATION C (Proficiently demonstrates all criteria listed, including classification A+B)

Demonstrates appropriate decision making in support of or in absence of director or supervising administrator

Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building

Proficient in specialized computer programs and applications

Responsible for creating and initiating written and verbal communication (community and district officials/representatives)

Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)

Responsible for office management, environment, staff, finances (banking and financial software)

Ultimately responsible for coordination, organization, facilitation of district level department/building Terms of Employment

This is a 10 month position.

Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable. Additional Information

Hourly rate $18.12

Pension and Benefits eligible

Attachment(s):

DUSA 10 Month 2024.pdf

DUSA Salary Table FY25 ~ 01.01.25.pdf