Executive Legal Assistant

Our client in Essex County, NJ is seeking a full-time Executive Legal Assistant, supporting senior leadership and a small team of attorneys. In this dynamic role, you'll manage practice operations, coordinate calendars, and ensure smooth client service.

Your day to day:

Develop and manage systems for tracking assignments, workflows, and legal file statuses to meet deadlines and ensure timely follow-up actions

Communicate effectively with clients and internal teams, including providing training and support for Salesforce users, managing data, running reports, and maintaining security

Oversee workflow and assignments in collaboration with Department Attorneys; manage the opening of files and related procedures

Monitor billing, update the legal team on pertinent bills, and assist with accounts receivable collection

Support marketing efforts, including creating social media content and presentation materials, and assisting with speaking engagements

Process invoices for payment, maintain calendars, schedule meetings

You need to have:

Minimum of 3+ years of experience performing legal support tasks, preferably in Corporate Law

Bachelor’s degree from an accredited institution, focusing on legal studies or a related field

Proficiency in MS Word, Excel, and Outlook, with the ability to quickly adapt to other applications

Intermediate to advanced computer skills, including experience with document management systems