Office Manager

AVSS is seeking a detail-oriented, proactive Office Manager to join our team. The ideal candidate will be the operational backbone of our office, managing critical administrative functions while demonstrating exceptional organizational skills.

Responsibilities

• Manage email correspondence with clients, vendors, and other stakeholders

• Maintain financial records using QuickBooks

• Coordinate crew lists for multiple simultaneous jobs

• Book and manage crew hotel accommodations and travel arrangements

• Create and process expense reports

• Prepare and file monthly sales tax and quarterly fuel documents

• Serve as the primary administrative point of contact for the office

Requirements

• Proficiency with QuickBooks

• Strong written and verbal communication skills

• Experience with travel booking and expense management

• Ability to handle multiple priorities in a fast-paced environment

• Detail-oriented with exceptional organizational skills

• Self-starter who can work independently and solve problems proactively

• Tech-savvy with the ability to quickly adapt to various software and systems

What Makes You a Great Fit

• You thrive in an environment that requires juggling multiple responsibilities

• You have exceptional attention to detail, particularly with financial documentation

• You're solution-oriented and take initiative when challenges arise

• You're comfortable communicating with various stakeholders at all levels

Interested candidates should submit their resume and a brief cover letter explaining their relevant experience and interest in the position.