Administrative Assistant

A public behavioral health agency in Suffolk, VA is seeking an Administrative Specialist to support Human Resources operations at the front desk and assist with training setup and administrative functions. This role includes reception duties, clerical tasks, training support, scheduling, and employee service functions.

About the Opportunity:

Schedule: Monday - Friday, onsite daily

Hours: 8:00 AM - 4:30 PM

Length: Contract

Responsibilities:

Greet walk-in applicants, employees, and clients professionally

Answer phones, respond to inquiries, and direct individuals to appropriate departments

Notify clinicians of client arrivals via the EHR system

Maintain office supplies and prepare requisitions for Human Resources

Assist with onboarding tasks such as check-in for new hire orientation

Draft letters, memoranda, and compile reports/documents

Maintain a clean and organized reception area and conference rooms

Schedule rooms and coordinate refreshments for meetings and trainings

Verify employment references and schedule interviews

Support the HR team with clerical and technical tasks

Perform other duties as assigned by HR leadership

Qualifications:

High School diploma or equivalent; additional education or HR experience preferred

At least 1-2 years of experience in a front desk, receptionist, or administrative support role

Strong organizational and multitasking skills

Excellent written and verbal communication skills

Friendly and professional demeanor

Proficiency in Microsoft Word, Excel, PowerPoint, and HRIS systems

Ability to manage sensitive/confidential information

Desired Skills:

Experience in Human Resources or employee training environments

Knowledge of HIPAA, confidentiality practices, and HR compliance

Ability to represent the HR department professionally and handle tasks independently

Strong attention to detail and ability to prioritize in a fast-paced setting

Familiarity with scheduling systems, supply tracking, and basic reporting