HR & Onboarding Coordinator

Primary Services is seeking a detail-oriented and dependable HR & Onboarding Coordinator to join our internal team. This role is responsible for managing the end-to-end standard onboarding process, supporting payroller onboardings during high-volume periods, and providing key backup support for HR functions during staff absences. The ideal candidate is highly organized, adaptable, and eager to grow their HR experience.

Key Responsibilities:

Onboarding Support

Manage and facilitate standard new hire onboardings from offer acceptance through day one readiness

Assist with payroller onboardings during overflow periods

Send background check request forms using Adobe Sign and run background screenings through ASAP

Ensure compliance with onboarding documentation, deadlines, and system updates

General HR Support

Assist with employee terminations, starting with entry-level separations and expanding to more complex offboarding as experience increases

Coordinate employee engagement efforts such as birthday and work anniversary shout outs

Backup Support During Leave Coverage (Temporary coverage during colleague leave)

Respond to and track Texas Workforce Commission (TWC) claims and hearings

Monitor and track FMLA leaves and documentation

Assist with lower-level, non-escalated employee relations issues, escalating as needed

Qualifications:

1–2 years of HR or administrative experience preferred

Experience with onboarding processes, background screenings, and HR systems is a plus

Strong organizational and communication skills

Ability to manage multiple tasks and prioritize in a fast-paced environment

Proficient in Microsoft Office and Adobe Sign