Accounting Specialist

Position Summary

Starting Hiring Range: $44,596.03 - $54,630.14, annually

The purpose of the position is to support all accounting operations and activities in the Finance Department. This is accomplished by processing accounts payable; reconciling and maintaining assigned general ledger accounts; preparing and posting journal entries; and assisting with audit workpapers and special projects as needed.

Essential Job Functions

Process Accounts Payable, setting up ACH payments, checks, and new vendor packets.

Maintains Accounts Payable filing system.

Print, review and mail 1099's per IRS regulations.

Reconcile City bank statements, create various general ledger journal entries.

Manage unclaimed check process and remit funds to the state.

Audit employee Travel Expense Reports and Mileage Reimbursements.

Input journal entries into lncode.

Interact with all departments and other agencies affiliated with the city.

Run weekly, monthly and quarterly reports; assist in year-end general ledger closing.

Assist in preparation of the ACFR and annual financial audit.

Assist with fixed assets and manage the city's automated fleet/fuel system.

Track document storage and records retention for the Finance Department.

Provide check register and cash credit updates to the City Website Coordinator.

Provide administrative support to the Finance Department.

All other duties as assigned.

Education and Experience

High school diploma or GED equivalent, is required. Some college is preferred.

Two (2) years of accounting experience is required.

Knowledge, Skills, and Abilities

Knowledge of basic accounting principles and practices.

Knowledge of general office procedures.

Knowledge of general ledger transactions and reconciliation procedures.

Ability to create and maintain complex spreadsheets in MS Excel. Working knowledge of MS Office and various governmental financial reporting systems. Ability to research information and assist in the preparation of financial reports.

Ability to communicate clearly, thoroughly and accurately, both verbally and in writing.

Ability to work and communicate effectively with other City employees, management and public.

Ability to complete work in a timely and accurate manner.

Ability and knowledge to manage priorities and work independently with minimal supervision.

Ability to be punctual and attend work regularly.

Licenses & Certifications

Must possess and maintain a valid driver’s license with acceptable driving record as established by the City of Midlothian driving standards.

Work EnvironmentWhile performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually quiet.