Admin Assistant

Job Description

We are looking for a detail-oriented Admin Assistant to join our team in Saint Paul, Minnesota. This role requires a proactive individual who can manage a variety of administrative and technical tasks with accuracy and efficiency. If you enjoy solving problems, staying organized, and supporting a dynamic office environment, this opportunity is for you.

Responsibilities:

• Process accounts payable and ensure timely and accurate payment of invoices.

• Manage billing activities, including preparing and sending invoices to clients.

• Perform accurate data entry to maintain and update records and databases.

• Handle invoice processing tasks, ensuring all documentation is complete and properly recorded.

• Utilize Microsoft Excel to create spreadsheets, analyze data, and generate reports.

• Serve as the main point of contact for administrative support, addressing office needs and resolving issues.

• Maintain organized filing systems for both digital and physical documents.

• Assist with general office tasks, such as scheduling, correspondence, and supply management.

• Support other team members by providing information and resources as needed.

• Ensure compliance with company policies and procedures in all administrative functions.• Minimum of 1 year of experience in an administrative or clerical role.

• Proficiency in accounts payable processes and invoice management.

• Strong skills in billing and data entry with a high level of accuracy.

• Experience in using Microsoft Excel for data analysis and reporting.

• Excellent organizational skills with the ability to manage multiple priorities.

• Strong problem-solving abilities and a proactive approach to challenges.

• Effective communication skills, both written and verbal.

• Ability to work independently while also collaborating as part of a team.

Full-time