Project Administrator
Description:
Job Description
Project Assistant/Project Administrator - Construction industry
Direct-Hire / Permanent position
Robert Half contact: Kelsey.Ryan@roberthalf (.com)
Robert Half has partnered with an established, successful family-owned construction organization for exciting opportunity as a Project Administrator. In this pivotal role, you will be assisting the team with administrative tasks, ensuring the smooth execution of construction projects.
Responsibilities:
• Effectively rewriting and managing communications and correspondence.
• Procuring bid documents for various projects.
• Preparing subcontract documents in an accurate and timely manner.
• Assisting in the creation of bid documents and prequalification statements.
• Tracking certified payroll reports and managing online entry of reporting as needed.
• Obtaining bid bonds, other bonds, and/or insurance certificates as required.
• Distributing plans, specifications, or other relevant information to potential suppliers and subcontractors.
• Preparing and submitting shop drawings, safety reports and data, permit applications for towns and other jurisdictions.
• Keeping track of current plans, addenda, and specifications.
• Maintaining bid and job files in an organized manner.
• Managing project status reports.
• Acquiring online prints as necessary.
• Copying and filing documents as part of administrative duties.
• Utilizing skills in Sage 100, Subcontractor Bids, Construction Projects, Commercial Construction Projects for effective project management.
• Proficiency in accounting, contracts, and other construction-related administrative tasks.
• Hands-on experience with Microsoft Excel
• Preferably understanding of construction accounting and project workflows.
• Excellent organizational and time management skills to handle multiple priorities.
• Ability to communicate effectively with team members, subcontractors, and suppliers.
• Detail-oriented mindset to ensure accuracy and compliance in all documentation.
Full-time