Human Resources Administrative Assistant

Human Resources Administrative Assistant

Kenneth Young Center is a 501(c)(3) not-for-profit dedicated to providing comprehensive outpatient behavioral health services to individuals of all walks of life. Located in the Northwest suburbs of Chicago, we offer a wide range of services including outpatient therapeutic care, recovery-oriented support, community prevention, LGBTQ+ outreach, older adult services, and crisis intervention. Our team welcomes and celebrates unique perspectives and represents the diversity and vitality of our local communities. Join our team to grow in your career while building stronger, healthier communities.

Ken neth Young Cen ter offers a robust ben e fit pack age that is high ly com pet i tive to the mar ket and offers all full-time employ ees the following:

403(b) plan with orga ni za tion al matching

Medical Insurance (Blue Cross and Blue Shield of Illi nois - BCBS)

Den tal (BCBS), and Vision Insur ance (BCBS) with low employee premiums

Long Term and Short Term Dis abil i ty (BCBS), no cost to employee

Flex i ble Spend ing Account (with annu al rollover)

Basic life insur ance (50k) paid for by the organization and option for addi tion al vol un tary cov er age for self, spouse, or depen dents (BCBS)

Incentive program with potential for quarterly bonuses

Opportunity for annual bonus and salary increase (discretionary based on annual KYC financial audit)

Eligibility to participate in the Public Service Loan Forgiveness Program (PSLF)

To fur ther pro mote an active and healthy work/ life bal ance, KYC also offers a gen er ous amount of paid time off and staff holidays.

4 weeks of Paid Time Off (With increas es based on seniority)

8 Paid Orga ni za tion-Wide Hol i days

3 Per son al Float ing Hol i days annually

Job Scope: Responsible for performing HR-administration duties on a professional level, supporting the HR team in meeting deadlines and performance expectations, reporting to and with direction from the Sr. HR Generalist. This position carries responsibilities in the following functional areas: onboarding/employment compliance, talent acquisition, employee recognition, payroll/benefits, auditing compliance activities/bill review, and other HR administrative support tasks as assigned.

Primary Responsibilities

Support New Hire Orientation and on-boarding process

Maintain confidentiality of all documents in all processes.

Administering Welcome Mugs, ID badges

Processing reference checks, employment verifications, background checks, and required database checks

Fingerprinting compliance

Creating offer letters

Maintaining employee records in billing system and payroll

Administrative Tasks: scanning/filing of HR paperwork, business card ordering, auditing Accurate and Physician’s Immediate Care bills, maintaining supply stocks, weekly staff transition reporting, completing PSLF forms, credit card administration (receipts) and other duties as assigned

Auditing files – new hire, transition, BALC, Age Options, Dept. of Aging, Joint Commission, DL/Auto Insurance/License/Certification, and performance reviews.

Employee Recognition administration (Together We Thrive Award, Birthdays/Anniversaries lists etc…)

Provide coverage of HR e-mail - Communicating general Human Resources information to employees, ensuring compliance with all HR requirements

Creating and maintaining CAQH database profiles for licensed staff

Participates in department staff meetings, supervision, and attends other meetings/trainings

Cultivate relationships with staff members and vendors.

Other duties as assigned

Position Requirements

Associate degree preferred, but will consider equivalent experience

One (1) year office administration experience preferred

One (1) year human resources experience preferred

Excellent computer skills

Experience using Microsoft Suite preferred

Excellent communication skills

Schedule

Full-time, Non-exempt, 37.5 hour work week

Kenneth Young Center is an Equal Opportunity Employer