Assistant Project Manager

Assistant Project Manager

This role of Project Coordinator will provide administrative support to the Department. The role is to be the link between the field technicians and the project manager. This role will assist with various office tasks: Permits, Submittals, Safety Talks, Data entry of job descriptions and misc. projects.

Job Responsibilities:

Assist in phone coverage and associated communications between customers, vendors, supervisors, project managers and field personnel

Enter jobs/job information into accounting system

Compiles needed information for material purchases, submittals, O & M manuals, etc. per PM request

Pull permits for worksites as well as request inspections

Type up Proposals/Service Agreements as needed

Assist with ordering equipment for jobs

Print plans/specs/etc. as needed

Help schedule and facilitate job take-off meetings

Assist with job close out documentation

Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required.

Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner.

Follow up and expedite late items. Perform additional assignments per direction.

Coordinate branch meetings/banquets and special projects as needed by the branch.

Any coordination issues which cannot be resolved are elevated to the project manager (escalation).

Communication effectiveness, conflict management and build rapport with field employees. Requirements:

High school diploma required; higher education preferred

2+ years customer service experience required

Project coordinator experience preferred

Proficient in Microsoft Office (Word and Excel)

Strong communication skills, both verbal and written

Detail-oriented with a high capacity for multitasking

Strong Customer Service Skills

Desire to actively contribute to a team environment

Positive safety attitude and personal integrity - both are non-negotiable

Exemplify Company values

Competence to keep personnel information strictly confidential

Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies

Professional and positive attitude toward responsibilities and coworkers

CarolinaPower is an Equal Opportunity Employer