Centralized Scheduler

GENERAL DESCRIPTION OF POSITION

Responsible for daily function of the scheduling office and assisting with patient needs, in the office and on the phone.

HOURS

Monday-Friday 7:45AM-4:30PM

ESSENTIAL DUTIES AND RESPONSIBILITIES

Greet patients in polite, prompt & helpful manner. Provide necessary instructions and direction.

Update patient information, provide any necessary forms needing completion, obtain medical records, updated insurance information, schedule/cancel/reschedule patients, etc.

Answer phones in pleasant manner and accommodate patient needs, record messages for physicians and nurses & revise patient schedules

Schedule radiology and/or procedures, as directed.

Prepare appointment schedules to provide physicians with accurate list of patient workload.

Request historical medical records from referring provider or primary care physician as needed for treatment of the patient. Which include but are not limited to lab work, past radiology reports, consult notes, surgical notes, office visit summaries etc.

Use effectively the current operating system for Electronic Medical Records including appointment management and use of system for scheduling properly

Maintain adequate level of office supplies

Address questions in regards patient appointments

Maintain patient confidentiality and compliance with HIPAA laws and regulations

Manage daily tasks and clinical inbox

Answer and respond to referrals and voicemails

Perform any other related duties as required or assigned.

Requirements

EDUCATION AND EXPERIENCE

Mental alertness and adaptability to office and field area work routines. Equivalent to four years high school or GED, with particular emphasis during high school in office skills, shop skills, or others, plus 0 to 6 months related experience or training. Or equivalent combination of education and experience.

ADDITIONAL INFORMATION

Experience: Minimum of 6 months of related experience, preferably in a healthcare setting. Knowledge of EMR/EHR systems and Microsoft Outlook. Familiarity with scheduling appointments and working within a call queue preferred.