Shipping Coordinator

This role involves coordinating with various departments, carriers, and customers, preparing shipping documentation, and maintaining accurate records.

The ideal candidate will possess strong organizational, communication, and problem-solving skills, with keen attention to detail.

Key Responsibilities: Shipping Execution & Documentation * Coordinate daily outbound shipments of aluminum coils, sheets, and packaged products, ensuring customer orders are fulfilled accurately and on time.

* Create, review, and verify Bills of Lading (BOLs), shipping manifests, and associated documentation for each load.

* Assign shipping numbers and record all necessary product identification (coil ID, packaging codes, weights, grades, dimensions). * Monitor shipment status and coordinate with carriers to avoid delays and misroutes.

ERP & Inventory Systems * Accurately record shipment transactions in the company's ERP system (Blendmaster). * Ensure accurate system movement of inventory from the mill to customer or external warehouse, including inventory deduction and shipment closure.

* Reconcile shipping records and physical movement to maintain inventory accuracy and traceability.

Carrier Coordination & Scheduling * Schedule outbound carriers (truckload, LTL, flatbed, or specialized) in alignment with shipping dock availability and production output.

* Communicate shipping priorities and staging schedules with Logistics and Production teams.

* Work with carrier dispatchers to resolve issues, communicate delays, or re-route trucks.

Compliance & Safety * Ensure all shipments comply with DOT weight restrictions, load securement standards, and company-specific handling procedures.

* Maintain documentation related to hazardous materials (if applicable), special customer handling requirements, and delivery appointments.

Customer & Internal Communication * Serve as the point of contact for internal customer service and sales regarding shipment timing, carrier assignment, and special instructions.

* Notify stakeholders of delays, damages, or discrepancies in shipping execution.

* Coordinate with Customer Service Representatives on rush orders, backorders, or revised delivery dates.

Working Conditions: * Primarily based in the shipping office and warehouse/dock environment within an active manufacturing facility.

* Frequent walking on concrete floors and exposure to warehouse noise, heavy equipment (forklifts, trucks), and aluminum coils.

* Must work on-site with occasional overtime, including weekends and holidays as needed to meet shipment deadlines.

* May be exposed to varying temperatures, especially in non-climate-controlled areas near the production floor.

Qualifications: * High school diploma or equivalent; Associate's or bachelor's degree in Logistics, Supply Chain Management, or a related field is preferred.

* Proven experience (typically 2+ years) in a shipping coordinator role or similar position.

* Strong knowledge of shipping processes, procedures, and documentation.

* Familiarity with various shipping methods (e.g., ground, air, sea freight). * Experience with domestic and international shipping regulations and compliance.

* Proficiency in shipping software and carrier platforms (e.g., FedEx Ship Manager, UPS WorldShip). * Excellent computer skills, including Microsoft Office Suite (Word, Excel, Outlook). * Strong organizational and time-management skills, with the ability to prioritize tasks.

* Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.

* Strong problem-solving skills and attention to detail.

* Ability to work independently and as part of a team.

Behavioral Competencies: * Organization- must be highly organized to manage schedules, track shipments, and ensure accurate paperwork.

* Communication- Strong verbal and written communication skills are essential for interacting with colleagues, customers, and careers.

* Problem-solving- Ability to think critically, analyze problems, and find effective solutions.

* Attention to Detail- accuracy is crucial in shipping as errors can lead to delays, incorrect deliveries, and customer dissatisfaction.

* Customer Service- As the first point of contact for customers regarding shipping, the coordinator must be able to provide helpful and efficient customer service, ensuring customer satisfaction.

* Time Management- must be able to manage time effectively to meet deadlines, ensure timely shipments, and handle a variety of tasks.

* Adaptability- Must be able to adapt to changes such as unexpected delays in schedules.

Physical Requirements: * Ability to lift and move packages (up to a specified weight, e.g., 50 lbs.) and perform physical tasks related to shipping operations.

* Ability to work in a hot, noisy environment.

* Must be comfortable working in both office and warehouse environments.

* Must have good near, distance, and peripheral vision as well as depth perception.

* Ability to wear PPE such as safety glasses, shoes, and gloves This job description is intended to outline the general nature and level of work being performed by employees in this role.

It is not an exhaustive list of all responsibilities, duties, and skills required.

Management reserves the right to modify, add, or remove duties as necessary.

By choice, Jupiter Aluminum is committed to creating a diverse workforce.

All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, or Job Requirements Back