OFFICE RECEPTIONIST ADMIN ASSISTANT

Job Description

Benefits:

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Stock options plan

Vision insurance

Free food & snacks

COMPANY OVERVIEW

AvAirPros is a commercial aviation consulting and facilities management firm headquartered in Naples with 300+ professional staff located at over 40 airports across the country. AvAirPros assists Airlines and Airport Operators by providing them with strategic analysis, planning, program management, project management and facilities management services. The company is recognized for fostering a collaborative environment to help clients achieve their objectives. For 35+ years, the firm has encouraged a culture that provides our professional staff with a high degree of independence and responsibility, leading to professional and personal growth opportunities.

The Corporate staff is located in Naples. In addition to leadership, functions in the office include accounting, accounts payable, accounts receivable, payroll, human resources, recruiting, information technology and business analysis.

AvAirPros promotes a strong culture of professionalism, integrity and honesty. Our recruiting philosophy is hire to retire and employee retention is high. Since many of the administrative functions and responsibilities overlap, administrative staff work together in a team approach, collaborating closely to achieve an efficient work environment.

POSITION OVERVIEW

As the Receptionist / Administrative Assistant, you're responsible for answering the phone; screening and forwarding calls; sorting and distributing mail; filing; allocating administrative costs (ex. phone, copier, FedEx); maintaining kitchen and workroom facilities and supplies; assisting with meetings arrangements plus other general office activities. You will also assist with special projects (ex. year-end client distributions, proposals, luncheons/events, researching and ordering promotional materials). You'll interact with corporate accounting, human resources, management, employees, and clients.

It's important that you're a good communicator, and have an interest in learning, that you're diligent, attentive to detail, enjoy teamwork, and are self-motivated. As the face of the company, providing a positive and professional image is important.

RESPONSIBILITIES

Reception desk duties includes: phone coverage, mail distribution, receiving and sending packages

Maintain an orderly and up-to-date corporate file room

Maintain Naples office equipment and supplies

Maintain Naples office kitchen and supplies

Produce monthly office equipment "activity and use" reports

Order AvAIrPros employee business cards

Other areas as assignedSKILLS & EXPERIENCE

Knowledge of Microsoft Office (Word/Excel/Outlook)

Organized and detail-oriented

Capable of prioritizing and multi-tasking

Excellent communication skills

Strong customer service-oriented attitude

Self-motivated with the ability to work in a dynamic office environment

Ability to protect, handle, and manage confidential information

Knowledge of Workday is a plusBENEFITS OFFERED TO EMPLOYEES

Employer pays 100% of the premium for the following insurances for employees: Medical insurance, Dental insurance. Short and Long-term Disability insurance, Long-term care insurance

Employer funds a Health Reimbursement Account (HRA) monthly

Employer matches employee 401(k) contributions and provides safe harbor contributions

Employer provides the following paid time off: Vacation, Holidays, Sick Leave

Employer offers performance awards

Company ownership opportunities are available

AvAirPros is an Equal Opportunity Employer; we embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all including minorities/women/veterans/disabled/lgbt.

Full-time