Office Administrator

Job Description

Office Administrator

Reports to: Location Vice President

Job overview

We are seeking a detail-oriented and proactive Part-Time Office Administrator to support daily office operations and contribute to a positive and efficient work environment. This role involves a variety of administrative, logistical, and coordination responsibilities to ensure the smooth day-to-day functioning of the office.

Responsibilities

Provide general administrative and clerical support

Plan and organize office workspace layouts and seating arrangements

Coordinate domestic and international travel arrangements for employees

Oversee company vehicle fleet usage, scheduling, and maintenance

Manage inventory and ordering of office supplies and equipment

Plan and coordinate employee events and celebrations

Support the planning and logistics of the intern program

Maintain and cultivate the onsite company garden

Organize workshops, team-building activities, and employee engagement initiatives

Assist with scheduling meetings and managing shared calendars

Prepare reports, presentations, and documents as needed

Manage incoming and outgoing mail and packages

Coordinate maintenance and servicing of office equipment

Provide calendar management and administrative support for the Vice President

Complete ad-hoc tasks and special projects as assigned

Knowledge, Skills and Abilities

High school diploma or equivalent; associate or bachelor’s degree preferred

Proven experience in an administrative or office support role

Proficient in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational and time-management skills

Excellent verbal and written communication skills

Ability to handle sensitive information with confidentiality

Comfortable working part-time with minimal supervision

Must have a friendly, professional demeanor

Ability to adapt to changing priorities

Work Environment

Professional office setting with a collaborative, team-oriented atmosphere

Primarily indoors with a climate-controlled environment

Moderate noise level consistent with standard office equipment and conversations

Regular interaction with employees at all levels of the organization, as well as external vendors or visitors

Fast-paced environment with shifting priorities based on business needs and administrative support requirements

Occasional need to move between different areas of the office or building for event coordination, supply organization, or meeting setup

Flexible hours may be required to support company events or meetings outside standard office hours

Physical Requirements

Ability to sit or stand at a desk for extended periods

Frequent use of standard office equipment, including computers, phones, printers, and copier

Ability to lift or carry office supplies, packages, or equipment up to 25 lbs.

Occasional walking, bending, or reaching during office organization or event setup

Visual acuity to read and produce documents and data on a computer screen

Clear verbal communication to interact effectively with coworkers, vendors, and guests

Manual dexterity for typing, writing, filing, and operating office tools

Job Type: Part-time (20-25 hours per week)

Work Location: Gainesville, GA

IMS Gear is an equal opportunity employer committed to diversity and inclusion. We embrace individuals from all backgrounds and provide employment opportunities without regard to race, color, religion, gender, gender identity, national origin, age, disability, genetic information, marital status, sexual orientation, or veteran status.

Part-time