Commercial Field Clerk

Job Description

Commercial Field Clerk

Job purpose

The purpose of this position is to assist the Project Accountant in tracking all billing and costs for commercial restoration and construction projects for the Large Loss Division. Job assignments include data entry of all daily paperwork, receipts and invoices as well as maintaining all spreadsheets related to each project. Other responsibilities include organizing all back up documentation and approving payroll.

Duties and responsibilities

Data Entry

Create invoicing file with the correct Price List and Master job file.

Assist with mobilization/demobilization efforts including booking flights, hotels, rental cars.

Create and manage the electronic job folder for the Project.

Assist PM to ensure the job file is set up correctly as per the signed contract for the project.

Audit all data entry and electronic job file daily and when preparing file for billing.

Ensure all spreadsheets and schedules are accurate and up to date daily.

Work with the Project Manager to ensure all job costs are tracked properly in invoicing software and costs are tracked and up to date.

Qualifications

Technical Skills:

Proficiency in Microsoft Excel, Microsoft Word, and overall good computer skills

Ability to learn new software and programs both on a computer or other technology such as a smartphone

Competent keyboard skills

Full-time