Program Coordinator-Surgery Trauma Division

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Closing Date: 05/08/2025Type of DevelopmentJob Type:Regular Work Shift:

Sponsorship Available: NoInstitution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

Health: Medical, Dental and Vision plans available for qualifying staff and family

Holiday, Vacation and Sick Leave

Education discount for staff and dependents (undergraduate only)

Retirement: Up to 10% matched contribution from UAMS

Basic Life Insurance up to $50,000

Career Training and Educational Opportunities

Merchant Discounts

Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at . Department:COM Surgery Admin Faculty Support

Department's Website: Summary of Job Duties:The Program Coordinator will provide a high level of programmatic and administrative support for a division (or divisions) within the College of Medicine, Department of Surgery. Each division is responsible for the execution of specialized programs related to the division's clinical specialty. The primary areas of work will involve high-level administrative duties, program coordination, data collection and reporting, professional document preparation, travel management, purchasing, scheduling, and office support for the division(s). The Program Coordinator will also work cooperatively with Service Line staff to maintain UAMS standards of first-class patient care. The incumbent must be detail-oriented and have excellent professional writing, editing, and spelling skills to assist with correspondence and professional presentation development for the Division Chief and faculty within the division. The position communicates with executive and professional leadership positions both internal and external to UAMS.Qualifications:

Bachelor's degree in administration, communications, business (or related field) plus two (2) years of programmatic and executive level support, correspondence and writing correspondence in a professional capacity or

High Schooldiploma/GED plus six (6) years of programmatic and executive level support, correspondence, and writing correspondence in a professional capacity required.

Knowledge, Skills, & Abilities:

Must have strong organizational skills and be proficient with MS Office programs including Outlook, Word, Excel, and PowerPoint, with Intermediate Level Proficiency.

Must have at least 5 years' experience preparing executive level correspondence, including letters, resumes, CVs, letters of reference, various support letters, and other general and professional correspondence and documents.

Preferred Qualifications:

Bachelor's Degree in administration, communications, business, or related.

Workday or other similar software experience.

Additional Information:

Responsibilities;

Collect, abstract, and report data while participating in registries.

Conduct literature searches using reputable resources to support grants and research initiatives.

Coordinate physician outreach engagements and educational programs.

Plan and execute targeted outreach and marketing events.

Develop professional presentations using faculty-provided content.

Manage faculty calendars and schedules, coordinating clinical and educational responsibilities.

Update faculty curriculum vitae (CV) and biosketches as needed.

Assist in preparing promotion and tenure packets.

Draft and prepare letters of recommendation and other professional correspondence.

Facilitate the renewal of hospital privileges.

Develop and enter call schedules into the On-Call System.

Organize and coordinate meetings, prepare agendas, and record minutes.

Assist faculty with IT support requests.

Screen and route incoming calls and communications professionally and efficiently.

Maintain an accurate inventory of division property and ensure office equipment remains in working order.

Provide financial planning and reporting assistance.

Support contracting processes as needed.

Coordinate continuing education events for faculty and staff.

Process travel and purchasing requests in SAP while ensuring compliance with UAMS and State policies.

Manage travel logistics, including securing flights, accommodations, transportation, and meeting registrations.

Prepare travel binders and process reimbursements in compliance with UAMS and state guidelines.

Track division e-fund budgets and provided faculty with status updates.

Manage purchasing and travel encumbrances, ensuring timely processing of required documents.

Order and maintain appropriate levels of office supplies.

Maintain faculty medical licensures, memberships, and credentialing information, ensuring timely payment of fees.

Assist with preparing correspondence, including letters of recommendation, support, and intent.

Review and edit written materials to ensure accuracy before submission.

Organize and store completed documents for future reference.

Cross-train to assist with additional divisional needs and perform other duties as assigned.

Salary Information: Commensurate with education and experience

Required Documents to Apply: Resume

Optional Documents: Special Instructions to Applicants:

Recruitment Contact Information:

Please contact any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact. Pre-employment Screening Requirements:No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, WalkingFrequent Physical Activity:Kneeling, ReachingOccasional Physical Eligible:Yes