Project Coordinator and Operations Assistant
Description:
Job Description
*** Hiring: Project Coordinator - Help Us Build Careers in Construction Management
We’re a career coaching and matchmaking firm that helps construction management professionals take the next step in their careers and we’re growing.
We’re looking for a Project Coordinator to help our internal team stay organized, deliver results, and support our trade-marked process. If you thrive behind the scenes and love bringing order to fast-moving, detailed work, this might be the role for you.
Who You Are:
A thoughtful listener who captures key details, asks clarifying questions, and understands context quickly.
A strong writer who can summarize meetings, craft clean and professional documentation, and communicate clearly through email and internal platforms.
A meticulous organizer with a knack for juggling competing priorities, managing follow-ups, and tracking processes without dropping the ball.
A natural researcher who knows how to dig for answers, verify facts, and present information clearly and accurately.
Proficient in Microsoft 365 and able to learn CRM systems and communication platforms like Teams.
Self-disciplined, reliable, and energized by contributing to team and client success in a meaningful way.
What You’ll Do:
Track and manage the individuals’ journey from first connection throughout their career support journey
Prepare, update, and organize digital candidate profiles and documentation
Schedule meetings, follow-ups, and internal team tasks
Assist with project timelines, spreadsheets, and reports to keep matchmaking efforts on track
Coordinate team communication and scheduling needs
Ensure accurate and timely data entry across platforms
Why This Role Matters:
You’ll be an operational backbone that supports our team by mediating the career development process and ensuring all data is accurate while helping construction management professionals across the country find and build on the right opportunity, at the right time and for the right reasons.
Why Join Us:
*** Hiring: Operations Administrator – Keep Our Office Running Smoothly While Supporting a Bigger Mission
Full-time with benefits or will consider Part-time for right candidate
We’re a career coaching and matchmaking firm that helps construction management professionals take the next step in their careers and we’re growing.
We’re looking for a Front Desk Administrator to manage day-to-day office functions, support our internal systems and technology, and help ensure a professional, productive, and welcoming environment for our team and guests. If you love being the glue that holds a high-performing office together, this is the role for you.
Who You Are:
A proactive communicator with strong interpersonal and verbal skills, you create a welcoming, helpful atmosphere from the front desk to the inbox.
An organized multitasker who stays calm under pressure and knows how to prioritize what matters most.
A tech-savvy problem solver who is comfortable navigating Microsoft 365 and eager to learn new systems, including CRMs and office IT tools.
A detail-driven doer who maintains a neat environment, accurate records, and functional systems, without needing constant supervision.
A confidential and professional presence who understands discretion and fosters trust among team members.
Comfortable supporting special projects and jumping in where needed to keep operations moving.
What You’ll Do:
Manage front desk responsibilities and serve as the first point of contact for guests, callers that don’t have direct extension and internal staff for direction.
Maintain a tidy, fully stocked, and professional office environment across all suites.
Open and close the office, oversee mail/packages, track supplies, and support team logistics.
Assist with digital and physical file organization, data entry, and documentation.
Provide IT support for basic troubleshooting and meeting setup (both in-person and online).
Maintain and organize IT inventory and help prepare for internal meetings and events.
Support cross-functional projects and ensure timely coordination of administrative tasks.
Why This Role Matters:
Our team can’t function at its best without strong operational support. You’ll play a key role in making sure the environment, systems, and tools that fuel our work are always ready to go, allowing us to focus on helping construction management professionals grow their careers with purpose.
Why Join Us:
Full-time