Project Coordinator 1

Job Description

Full Time

Network Connex has been serving the telecom industry for more than 20 years, Network Connex accelerates the performance of fiber and wireless network service providers, data center operators, hyperscale cloud companies, cable MSOs, utilities, government entities, and Fortune 500 enterprises. We offer a full range of turnkey capabilities through seasoned professionals in all ranks to provide our customers with a competitive edge in today’s rapidly evolving markets. Our services include state-of-the-art design and engineering; wireless and fiber construction; fiber placement, testing, and acceptance; construction management; and integration.

In addition to competitive base pay, Network Connex offers a robust set of benefits from health, dental, vision, short & long-term disability and more. What sets us apart is you are eligible to participate in our benefits programs the first of the month following your start date. One of the shortest benefits eligibility waiting periods in the industry! Our Vanguard 401(k) plan comes with a 5% company match, which you are immediately vested in, and you can start participating at the same time as all the other benefits! We have 10 (ten) paid company holidays, a generous PTO (Paid Time-Off) accrual schedule, and robust health & wellness programs that can help you earn discounts on your health premiums and more! We go beyond base compensation and give you total rewards!

General Summary:

The Purchasing Coordinator is responsible for managing the acquisition of goods and services for the organization, ensuring cost-effectiveness, quality, and timely delivery. This role involves sourcing suppliers, negotiating contracts, maintaining inventory levels, and analyzing market trends to optimize purchasing decisions. Additionally, the Purchasing Coordinator serves as a key liaison between the Procurement and Accounts Payable departments, ensuring materials are ordered, received in good condition, invoices are processed efficiently, and costs are properly coded for accounting purposes.

Essential Job Functions:

Conduct price, specification, and delivery date comparisons to determine the most competitive and reliable vendor bids.

Prepare purchase orders and distribute copies to suppliers and relevant departments.

Monitor and track orders from the point of purchase through final delivery, ensuring accuracy and timeliness.

Investigate and resolve order discrepancies, including issues related to invoices and shipments.

Request vendor invoices for delivered goods, ensuring prompt submission to Accounts Payable for processing.

Maintain and update vendor records, including manufacturer lists and key contacts.

Prepare, maintain, and review purchasing files, reports, and price lists to support procurement decisions.

Generate shipping labels and bill of ladings (BOL) for outbound shipments.

Manage the filing of shipping claims, working directly with carriers to resolve disputes and secure payments.

Develop inventory count sheets and collaborate with warehouse teams to conduct quarterly stock audits.

Review and code shipping costs to ensure proper allocation within financial systems.

Perform data entry tasks within enterprise resource planning (ERP) software, spreadsheets, and other relevant systems.

Desired Knowledge, Skills, or Abilities:

Proficiency in Microsoft Office applications (Excel, Word, Outlook).

Strong organizational skills and ability to thrive in a fast-paced environment.

Excellent time management and multitasking abilities.

Sharp attention to detail and strong communication skills.

Education and Experience:

High school diploma or GED. Associate’s degree or higher in Business Administration, Office Management, Procurement, Logistics, or a related field.

Two or more years of experience in a purchasing or procurement-related role.

EEOC-Minority/Female/Disability/Veteran Network Connex believes all persons are entitled to equal employment opportunities and does not discriminate against its employees or applicants for employment because of race, color, gender, affectional or sexual orientation, domestic partnership status, ancestry, religion, national origin, citizenship status, marital status, disability, veteran status, age or any other protected group status. Upon accepting an offer, all candidates must pass a background check and drug screening.

Full-time