Operations Administrator

Job Description

Overview:

The Operations Administrator at Plant 2 provides organizational & analytical support towards the completion of production, order fulfillment, and communication processes throughout the organization. This role is essential in developing & monitoring reports, tracking quality issues, maintaining schedule integrity, and ensuring smooth information flow among internal teams. The ideal candidate is detail-oriented, highly organized, and extremely proficient in all Microsoft Office applications.

Essential Duties and Responsibilities:

Run and monitor daily, weekly, and monthly operational reports to support order completion, shipments, and various tracking metrics.

Provide administrative support to Directors, Managers, and Production Supervisors, including preparing documents, reports, and presentations.

Act as the note taker for production-related meetings, documenting action items and follow-up steps to ensure accountability and execution.

Track and document quality issues occurring on the production floor, collaborating with quality and production teams to follow up on resolution.

Partner with the expediting and scheduling teams to help maintain production schedule integrity and meet customer ship dates.

Assist in distributing and communicating important business information to internal stakeholders including production, quality, shipping, and management teams.

Maintain up-to-date documentation and logs related to production tracking, labor performance, and scheduling exceptions.

Support continuous improvement efforts by providing data analysis and administrative support for process enhancements.

Qualifications:

5+ years of administrative experience in a manufacturing environment (associate/bachelor’s degree preferred)

Strong organizational, verbal and written communication skills

Familiarity of AS400 computer software

Ability to work independently or collaboratively in a team environment

Familiarity and proficiency in most Microsoft applications: word, excel, PowerPoint, email, etc.

Physical Requirements:

Prolong periods of sitting & standing

Ability to lift 25-50 pounds, occasionally

Full-time