Administrative Assistant

Administrative Assistant / Executive Assistant

Location: New York City, NY (On-site, 5 days per week Half-day Fridays from Memorial Day to Labor Day.)

Compensation: $75,000 - $80,000 base salary + discretionary bonus

About the Company: This is a dynamic and innovative hospitality company known for its vibrant culture and world-class service. With a presence in major cities, the team supports a range of luxury hotel and resort properties, creating unforgettable guest experiences. This position is based in their New York City corporate office, where the energy is high, and the environment is fast-paced.

Role Overview: We are seeking a warm, outgoing, and detail-oriented Administrative Assistant / Executive Assistant to support two executives – the Chief Development Officer and another senior leader. This role is ideal for someone with a hospitality mindset, a positive attitude, and exceptional administrative skills, looking to grow into a full Executive Assistant position over time. The role is approximately 70% executive support and 30% administrative office support.

Key Responsibilities:

Provide high-level administrative support to two executives, including calendar management, expense reports, and travel arrangements.

Coordinate meetings, prepare agendas, and ensure seamless communication between the executives and their teams.

Manage incoming packages and office supplies, maintaining a well-organized workspace.

Handle general office tasks such as mail distribution, light reception duties (internal staff only), and office coordination.

Assist with event planning, client interactions, and special projects as needed.

Maintain a professional and welcoming office environment, reflecting the vibrant and guest-focused spirit of the company.

Anticipate the needs of the executives and proactively address potential issues.

Qualifications:

2-3 years of administrative support or executive assistant experience.

Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.

Exceptional verbal and written communication skills.

Proficiency with Microsoft Office Suite and basic expense management software.

High energy, positive attitude, and a welcoming personality.

Strong attention to detail and proactive problem-solving abilities.

Ability to handle after-hours requests as needed to support the next day’s operations.

Hospitality or creative industry experience is a plus.

Perks:

Opportunity for career growth into a full Executive Assistant role.

Half-day Fridays from Memorial Day to Labor Day.

Dynamic and collaborative work environment.